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Administrative Support Specialist

2 months ago

Rochester, New York, United States Health Advocates Network, Inc. Full time
Job Title: Administrative Assistant

We are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at Health Advocates Network, Inc. in Rochester, New York.

Job Summary:

The successful candidate will provide high-level administrative support to our team, including preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, and scheduling meetings.

Key Responsibilities:
  • Prepare reports and handle information requests in a timely and accurate manner
  • Perform clerical functions such as preparing correspondence, receiving visitors, and scheduling meetings
  • Act as immediate supervisor's personal representative in dealing with public and in routine contacts with other executives
  • Screen incoming correspondence and refer to appropriate staff for timely response
  • Format documents in Word and Excel
  • Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents
  • Schedule meetings and manage daily schedule for team members
  • Support an internal Personnel Database in Access while maintaining strict confidentiality
  • Troubleshoot for staff for multiple issues, including IT issues
Requirements:
  • A high school diploma (or equivalent)
  • Two-year minimum experience working in a professional office setting
  • Excellent working knowledge of Microsoft Office (specifically Word and Excel)
  • The ability to enter data into, and extract data from, electronic databases
  • The ability to work independently and on a team with different personalities
  • The ability to handle multiple, shifting priorities
  • Good organizational skills, including an ability to organize information into reports
Preferred Qualifications:
  • Certification in Microsoft Office products
  • Experience with LATS and Access databases
  • Knowledge and experience with computer information systems and computer programming
  • Experience with NYS Department of Health recruitment process
Benefits:
  • Medical
  • Dental
  • Vision
  • Term Life
  • Short-Term Disability Coverage
  • 401K

If you are a motivated and detail-oriented individual with excellent administrative skills, we encourage you to apply for this exciting opportunity.