Financial Operations Manager

2 weeks ago

Show Low, Arizona, United States Summit Healthcare Regional Medical Center Full time
Position Overview:

The Financial Operations Manager plays a crucial role in supporting the Assistant Chief Financial Officer by preparing a diverse range of financial, governmental, and organizational reports. This position is responsible for offering guidance on various accounting functions, including Accounts Payable, Payroll, Account Reconciliations, and General Accounting.

Key Responsibilities:

• Collaborates in the creation of the monthly financial package for the Governing Board and Administration, which includes preparing journal entries, conducting account analyses, reconciliations, and schedules. This role provides insights into the financial status of the organization through data collection, analysis, interpretation, and reporting. Financial statement preparation encompasses Income Statements, Balance Sheets, Statements of Cash Flows, A/R Reserve Analysis, and Investment Schedules.

• Engages in cross-training on Payroll, Accounts Payable, and General Accounting functions to support accounting staff and department managers. Acts as a backup for these functions as necessary.

• Aids in the preparation of various governmental reports, such as the Uniform Accounting Report, US Census surveys, Capital Expenditure and Information Technology Report, 5500s, Unclaimed Property Reports, and the annual 990.

• Prepares analyses and schedules for annual audits, including Financial, Medicare, Workman's Comp, Wage, and Occupational Mix Audits. Updates these analyses throughout the year to ensure readiness for audits and serves as a primary contact for audit inquiries.

• Reconciles quarterly payroll tax information with system-generated reports and prepares Quarterly Payroll Tax reports and DES reports, ensuring compliance with IRS guidelines.

• Conducts various general ledger account reconciliations, including PTO accrual liability, patient accounts receivable, and Group Insurance lag schedules.

• Assists accounting personnel in resolving outstanding issues related to the account reconciliation process.

• Analyzes, summarizes, and generates a variety of ad hoc financial reports to meet the financial needs of the organization and its leadership.

• Prepares and disseminates monthly departmental financial reports.

• Monitors, reconciles, and audits Physician Income guarantees, ensuring accurate accounting in the general ledger and for audit requests.

• Collaborates closely with department managers and administration to provide essential information for informed financial decision-making aimed at enhancing revenue and controlling expenses. Assists in identifying, researching, and resolving financial matters impacting their areas of responsibility.

• Contributes to the development of accounting processes and procedures as new programs are implemented.

• Identifies opportunities for improving financial controls and drives changes to enhance and enforce the financial control process.

• Upholds professional etiquette and mannerisms that reflect the organization's standards.

• Advocates for Patient Safety Standards as a core organizational value.

Additional Responsibilities:

• Coordinates the preparation of the annual 5500 filing.

• Assists employees or external vendors with inquiries related to Payroll and Accounts Payable processes.

• Provides guidance to employees outside the Accounting department regarding the organization’s financial activities.

• Participates in educational seminars to enhance knowledge and skills.

• Engages in departmental and organization-wide informational meetings and in-services, including staff meetings and forums.

• Reviews departmental and organizational policies and procedures annually.

• Performs other duties as assigned.

Job Scope:

This position involves:

• Frequent new and varied work situations.

• A high degree of complexity.

• The ability to determine practices and procedures independently; contributes to the development of new services, programs, or processes.

• Working with minimal supervision.

Supervisory Responsibilities:

• Assists the Assistant Chief Financial Officer in supervising all accounting staff.

• Participates in departmental evaluations and rounding.

Interpersonal Contacts:

• Regularly interacts with individuals both inside and outside the organization.

• Contacts are typically made with other departments or locations.

• Frequently involves confidential or sensitive information requiring discretion.

• Communication occurs via telephone, email, and face-to-face interactions.

• Primarily interacts with coworkers, with minimal patient and physician contact.

Specific Skills and Mental Activities:

This role requires proficiency in general office equipment and computer programs, including Hospital Information Systems, MS Office, and email. The individual must be service-oriented with strong decision-making, judgment, negotiation, interpersonal, public speaking, written communication, presentation, investigative, analytical, customer service, organizational, multitasking, time management, and accounting skills. Proficiency in GAAP and ad hoc reporting is essential, along with telephone etiquette and the ability to prioritize tasks. Must be fluent in English.

Education and Experience:
  • Bachelor's Degree in Finance/Accounting or a related field (required).
  • Basic computer skills (required).
  • Five to seven years of analytical, financial, and/or accounting experience (required).
  • CPA or Master's Degree in Finance/Accounting or a related field (preferred).
  • Healthcare experience (highly preferred).
Physical Demands and Job Conditions:

This position may require exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. It involves sitting most of the time, with occasional walking or standing. The role includes extensive computer work, requiring finger dexterity and repetitive motions.

This is a safety-sensitive position.

OSHA Exposure Category:

Involves no regular exposure to blood, body fluids, or tissues, and tasks involving such exposure are not a condition of employment.

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