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Finance Operations Manager
2 months ago
The Finance Operations Manager plays a crucial role in supporting the Assistant Chief Financial Officer by preparing a range of financial, governmental, and organizational reports. This position is integral in offering guidance on various accounting operations, including Accounts Payable, Payroll, Account Reconciliations, and General Accounting.
Key Responsibilities:
• Assists in compiling the monthly financial package for the Governing Board and Administration, which includes preparing journal entries, conducting account analyses, and generating reconciliations and schedules. This role is essential in providing insights into the financial health of the organization through the collection, analysis, interpretation, and reporting of financial data. Financial statement preparation encompasses Income Statements, Balance Sheets, Cash Flow Statements, A/R Reserve Analysis, and Investment Schedules.
• Engages in cross-training on Payroll, Accounts Payable, and General Accounting functions to provide support and guidance to accounting personnel and department managers. Acts as a backup for these functions as necessary.
• Aids in the preparation of various governmental reports, including but not limited to the Uniform Accounting Report, US Census surveys, Capital Expenditure Reports, and annual 990 filings.
• Prepares analyses and schedules for annual audits, including Financial, Medicare, Workman's Comp, Wage, and Occupational Mix Audits. Updates analyses and schedules throughout the year to ensure data is tracked in preparation for audits and serves as a key contact for audit inquiries.
• Reconciles quarterly payroll tax information with system-generated reports and prepares Quarterly Payroll Tax reports, ensuring compliance with IRS guidelines.
• Conducts various general ledger account reconciliations, including PTO accrual liability and patient accounts receivable.
• Assists accounting staff in resolving outstanding issues related to the account reconciliation process.
• Analyzes and summarizes financial data to create a variety of ad hoc reports that meet the financial needs of the organization and its leadership.
• Prepares and disseminates monthly departmental financial reports.
• Monitors, reconciles, and audits Physician Income guarantees, ensuring accurate accounting in the general ledger and during audit requests.
• Collaborates closely with department managers and administration to provide necessary information for informed financial decision-making aimed at enhancing revenue and controlling expenses.
• Assists in developing accounting processes and procedures as new programs are introduced.
• Identifies opportunities for improving financial controls and drives changes to enhance and enforce the financial control process.
• Upholds professional etiquette and standards that reflect the organization's values.
• Promotes Patient Safety Standards as a core organizational value.
Additional Responsibilities:
• Coordinates the preparation of the annual 5500 filing.
• Assists employees or external vendors with inquiries related to Payroll and Accounts Payable processes.
• Provides guidance to employees outside the Accounting department regarding financial activities.
• Participates in educational seminars to enhance knowledge and skills.
• Engages in departmental and organization-wide meetings and seminars.
• Reviews departmental and organizational policies and procedures annually.
• Performs other duties as assigned.
Job Scope:
This position entails:
• Frequent exposure to new and varied work situations.
• A high degree of complexity in tasks.
• Independence in determining practices and procedures; contributes to the development of new services or processes.
• Minimal supervision required for performance.
Supervisory Responsibilities:
• Assists the Assistant Chief Financial Officer in supervising all accounting staff.
• Participates in departmental evaluations and rounding.
Interpersonal Contacts:
• Regular interactions with individuals both inside and outside the organization.
• Frequent communication with other departments.
• Interactions often involve confidential information requiring discretion.
• Communication occurs via telephone, email, and face-to-face.
• Primarily interacts with coworkers, with limited patient and physician contact.
Required Skills and Qualifications:
This role requires proficiency in general office equipment and computer programs, including Hospital Information Systems, MS Office, and email. The candidate must possess strong decision-making, negotiation, interpersonal, public speaking, written communication, analytical, and customer service skills. Additionally, proficiency in accounting theory (GAAP) and ad hoc reporting is essential.
Education and Experience:
- Bachelor's Degree in Finance/Accounting or a related field (required).
- Basic computer skills (required).
- Five to seven years of analytical, financial, and/or accounting experience (required).
- CPA or Master's Degree in Finance/Accounting or a related field (preferred).
- Healthcare experience (highly preferred).
This position may require exerting up to 10 lbs. of force occasionally and involves sitting for extended periods, with occasional walking or standing. The role includes extensive computer work and requires various physical motions, including finger dexterity and repetitive hand movements.
This is a safety-sensitive position.
