Administrative Coordinator

1 day ago


Blue Bell, Pennsylvania, United States The Columbus Organization Full time
About the Role

The Columbus Organization is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office by managing a variety of administrative tasks.

Key Responsibilities
  • Coordinate and complete special projects as requested, including business license renewals, Medicaid-related items, and FOIA requests.
  • Receive, sort, and distribute incoming office mail, including certified and priority mail.
  • Perform general office duties, such as sending and receiving faxes, tracking mail, and managing office supplies.
  • Organize and maintain inventory of office materials and supplies.
  • Assist with handling, organizing, and managing Columbus certificates of insurance.
  • Troubleshoot issues with our physical locations, including office repairs and tickets.
  • Review and assist with RFPs, including the Daily List and State Pages.
  • Update Salesforce as requested.
  • Develop and maintain form letters, reports, forms, schedules, records, and other documents.
  • Assist with managing various leases and agreements.
  • Protect the privacy and security of sensitive information about our company's operations, employees, clients, and individuals.
Requirements
  • Three years of secretarial or office clerical work experience.
  • High school diploma or equivalent can substitute for one year of required work experience.
Competencies
  • Knowledge of standard business formats and styles for letters and business forms.
  • Knowledge of office procedures and practices.
  • Knowledge of data collection methods.
  • Legal or law firm experience is a plus.
  • Skilled in typing and utilization of Microsoft Office applications, including Word, Excel, PowerPoint, and other data entry applications.


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