Administrative Coordinator

2 weeks ago

Hilliard, Ohio, United States Vaco Full time
Primary Duties:
  • Calendar Oversight: Effectively oversee the executive's schedule, which includes organizing and coordinating meetings, appointments, and travel logistics.
  • Meeting Facilitation: Develop agendas, gather essential digital resources, and ensure prompt communication and follow-up for all gatherings. Participate in meetings as necessary to document minutes and provide summaries.
  • Support Services: Maintain a systematic approach for tracking tasks, projects, emails, and other communications. Aid in prioritizing and managing daily responsibilities.
  • Discretion: Manage sensitive information with utmost confidentiality and discretion. Ensure all business matters are handled securely.
  • Communication Liaison: Act as the main point of contact for the internal administrative team, facilitating communication regarding executive matters. Draft and manage email correspondence, reports, and presentations.
  • General Administrative Duties: Execute routine administrative tasks, including filing and data entry, and support other executive team members as required.
  • Proactive Problem Solving: Anticipate the executive's needs and proactively address potential challenges. Provide solutions to enhance efficiency and effectiveness.
Required Qualifications:
  • Experience: A minimum of 3-5 years in a similar role, ideally supporting C-suite executives.
  • Education: A Bachelor's degree in business administration, management, or a related discipline is preferred.
  • Outstanding organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • High level of confidentiality and discretion.
  • Ability to work independently as well as collaboratively within a team.
  • Excellent problem-solving and decision-making skills.
  • Personal Attributes: Professional demeanor, proactive mindset, and the ability to excel in a dynamic environment.

Vaco is committed to fostering a diverse workplace and strongly encourages individuals from various backgrounds to apply.

Equal Employment Opportunity Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on race, color, sex, religion, national origin, age, disability, veteran status, or any other protected characteristics as required by law.

Vaco LLC and its affiliates are dedicated to the full inclusion of all qualified individuals. We will ensure that persons with disabilities are provided reasonable accommodations as needed.

Privacy Notice

Vaco respects your privacy and is committed to providing transparent notice of our policies.

Compensation Transparency Notice

Determining compensation for this role at Vaco is based on various factors including:

  • individual skill sets, experience, and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

As required by local law, Vaco believes that the salary range referenced above reasonably estimates the base compensation for this position. The individual may also be eligible for discretionary bonuses.

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