Administrative Support Specialist

2 months ago


Erie, Pennsylvania, United States Gateway Rehabilitation Center Full time
Job Summary

Gateway Rehabilitation Center is seeking a highly organized and detail-oriented Office Administrator to provide administrative support to our Department of Corrections site.

Key Responsibilities
  • Patient Admissions and Discharges
    • Process patient admissions, discharges, and transfers in a timely and accurate manner.
  • Administrative Tasks
    • Complete pre-admission and admission intakes, word processing, and filing duties.
    • Process Resident Budget Sheets, weekly checks, and monetary deposits.
    • Generate and respond to correspondence.
  • Receptionist Duties
    • Act as the program's receptionist, answering phone calls, directing calls, responding to requests for information, and in-person greeting.
    • Send, sort, and distribute the program's mail.
  • Reporting and Data Entry
    • Complete daily, weekly, and monthly reports for submission to the Department of Corrections.
    • Correct the accuracy of daily patient counts provided to the Department of Corrections when necessary.
  • Office Management
    • Order and maintain inventory of forms and office supplies.
    • Ensure office equipment is functional.
    • Assist with preparation of licensing and accreditation visits as needed.
  • Staff Support
    • Maintain information on staff training hours.
    • Perform monitor duties as needed.
    • Attend mandatory GRC trainings and in-services.
Requirements
  • Education
    • High school diploma or GED.
  • Experience
    • Two years of office experience preferred.
  • Certifications
    • Pass a PA Department of Corrections Clean Check.
    • Valid driver's license and favorable driving record.
    • Obtain CPR/First Aid certification.
Work Environment
  • Department of Corrections facility.
  • Favorable working conditions.
  • Minimal physical demands.
  • Mental demands include those involved with attention to detail and the need for accuracy.


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