Administrative Support Specialist
2 months ago
Gateway Rehabilitation Center is seeking a highly organized and detail-oriented Office Administrator to provide administrative support to our Department of Corrections site.
Key Responsibilities- Patient Admissions and Discharges
- Process patient admissions, discharges, and transfers in a timely and accurate manner.
- Administrative Tasks
- Complete pre-admission and admission intakes, word processing, and filing duties.
- Process Resident Budget Sheets, weekly checks, and monetary deposits.
- Generate and respond to correspondence.
- Receptionist Duties
- Act as the program's receptionist, answering phone calls, directing calls, responding to requests for information, and in-person greeting.
- Send, sort, and distribute the program's mail.
- Reporting and Data Entry
- Complete daily, weekly, and monthly reports for submission to the Department of Corrections.
- Correct the accuracy of daily patient counts provided to the Department of Corrections when necessary.
- Office Management
- Order and maintain inventory of forms and office supplies.
- Ensure office equipment is functional.
- Assist with preparation of licensing and accreditation visits as needed.
- Staff Support
- Maintain information on staff training hours.
- Perform monitor duties as needed.
- Attend mandatory GRC trainings and in-services.
- Education
- High school diploma or GED.
- Experience
- Two years of office experience preferred.
- Certifications
- Pass a PA Department of Corrections Clean Check.
- Valid driver's license and favorable driving record.
- Obtain CPR/First Aid certification.
- Department of Corrections facility.
- Favorable working conditions.
- Minimal physical demands.
- Mental demands include those involved with attention to detail and the need for accuracy.
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