Administrative Support Specialist

4 weeks ago

Erie, Pennsylvania, United States Parker - Mitos Full time

Job Summary

Parker - Mitos is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to several Design Engineering departments. The ideal candidate will possess excellent communication skills, be able to work well with individuals of all backgrounds and status, and have the ability to learn new applications and use databases such as Power BI, Microsoft Dynamics.

Key Responsibilities

  • Provide administrative support to Design Engineering departments, including receiving and directing inquiries, copying and distributing documents, and maintaining office supplies.
  • Schedule appointments and make travel arrangements, set up group meetings and other department meetings by reserving rooms/equipment and arranging food service as needed.
  • Support the engineering and business needs focusing on data collection and report generation of key metrics.
  • Create and manage SharePoint sites.
  • Manage Concur expense report processes for staff, and train new hires on the program.
  • Compose letters and memorandums from simple verbal directions, or knowledge of associated company policy while establishing and maintaining a high level of quality for all correspondence and spreadsheets.
  • Assist in project development, PowerPoint presentations, and formatting of various types of documents.
  • Prepare flipcharts, create notes from flipcharts.
  • Process Confidential Disclosure Agreements, Distributor Agreements, and other documents between customer, account manager, management, and Legal Department.
  • Support the development and management of various weekly/monthly reports, such as sales activities, and product management activities.
  • Process required paperwork for foreign national employees to visit Parker - Mitos. Prepare international Visa applications and passport renewals.
  • Coordinate scheduling of new hire orientations for the engineering teams.
  • Maintain the managers' electronic calendars and mail. Make appointments in the managers' electronic calendars.
  • Respond to requests for assistance with a helpful, constructive, and pleasant attitude. Proactively seek to off-load routine tasks from Directors and Managers to improve productivity.

Requirements

  • Possess basic skills in MS Office and Outlook.
  • Ability to learn new applications and use databases such as Power BI, Microsoft Dynamics.
  • Possess good communication skills, and be able to work well with individuals of all backgrounds and status.
  • Ability to work independently, use good judgment, make decisions and handle urgent situations, as needed.
  • Must be organized and highly efficient to be able to handle multiple tasks and prioritize job functions.

Preferred Qualifications

  • Certified in MS Office (PowerPoint, Excel, Word).
  • Experience in SAP, SharePoint, Access, PowerBI, Concur, Ariba, and web-based applications.

Work Experience

  • 3 years of relevant/similar work experience.
  • Experience utilizing various computer applications/systems to include Microsoft Office.

Education

  • High School Diploma.
  • Associates Degree preferred.

Language

Fluent in English both written and verbal.

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