Real Estate Closing Coordinator

2 months ago

Plymouth Meeting, Pennsylvania, United States Ardan Inc Full time
Position Overview

**Hybrid Work Model Available**

KEY RESPONSIBILITIES

· Facilitate the coordination of real estate transaction closings.

· Maintain clear and timely communication with clients, financial institutions, real estate professionals, and other involved parties.

· Efficiently manage and execute pre-closing, closing, and post-closing processes.

· Prepare, review, and authorize residential settlement statements and/or closing disclosures along with other necessary documentation.

· Organize the signing of closing documents as instructed by the transaction participants.

· Authorize disbursements in line with the instructions of the involved parties and relevant regulations.

· Ensure compliance with all necessary documentation including contracts, settlement statements, closing disclosures, mortgages, deeds, and title policies.

· Assist in rectifying document discrepancies as required, either directly with clients or through legal representatives.

· Collaborate closely with the post-closing team to ensure the recording of relevant documents and issuance of policies.

· Gather necessary conveyance and curative documents to prepare files for closing.

· Work in partnership with all stakeholders, including back office operations, offshore support teams, clients, title agents, lenders, realtors, buyers, and sellers.

· Perform additional tasks as assigned by management.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS

· High school diploma or GED is mandatory; a Bachelor's degree is preferred.

· A minimum of 3 years of experience in a title or closing company is advantageous.

· Ability to work under general supervision.

· Exceptional customer service and communication skills are essential.

· Experience in national purchase closings is preferable.

· Familiarity with ResWare or similar closing software is a plus.

DESIRED SKILLS

· Ability to articulate issues, ideas, and recommendations clearly in verbal, written, and presentation formats.

· Capable of working both independently and as part of a team.

· Highly motivated, inquisitive, and self-driven with the ability to manage multiple tasks and priorities effectively in a fast-paced environment.

· Strong attention to detail, excellent organizational skills, and the ability to handle high volumes while working under pressure and tight deadlines.

· Ability to foster respect and trust to build and maintain strong relationships with business partners across all levels of stakeholders.


We provide a range of excellent benefits:

  • Health, dental, and vision insurance.
  • Employer-sponsored disability and life insurance.
  • Flexible spending accounts.
  • 401K plan with company matching.
  • Paid time off and company-observed holidays.
  • Wellness resources.

Physical Requirements:
This position is primarily sedentary, requiring the ability to sit for extended periods. Regular oral communication is necessary, and the role involves using hands and fingers for typing, handling, and reaching. Proficiency in operating office equipment such as computers, phones, copiers, and printers is essential. Specific vision capabilities required include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Work Environment:
The characteristics of the work environment described here are typical for individuals performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is generally moderate.

NOTE: This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications associated with the position.

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