Administrative Support Specialist

6 days ago

Glen Ellyn, Illinois, United States College of DuPage Full time
Job Summary

We are seeking an experienced Administrative Assistant II to provide general office support with a variety of clerical activities and related tasks. The successful candidate will be responsible for answering incoming calls, directing calls to appropriate sources, mail distribution, flow of correspondence, requisition of supplies, and additional clerical duties.

Key Responsibilities
  • Answer multi-line telephone, screen and direct calls; provide information to callers; record and distribute messages to administrators, faculty, and staff.
  • Greet persons approaching desk, direct to correct destination, and schedule appointments.
  • Provide general administrative and clerical support; prepare correspondence and documents as needed.
  • Monitor and maintain office equipment; maintain an organized reception area, supply storage room, and workroom.
  • Manage office supply inventory; responsible for processing work orders and purchase requisitions as needed.
  • Accept deliveries and disseminate to proper individuals; sort and distribute mail and deliveries.
  • Responsible for verifying student information while maintaining student privacy/confidentiality according to FERPA guidelines.
  • Maintain an in-depth knowledge of College policy by reviewing Administrative Procedures and Board Policies.
  • Cultivate inter-departmental relationships to facilitate requests made of other departments.
  • Update procedure manuals.
Requirements
  • High School Diploma or GED required.
  • Associates Degree with some office technology/business courses included preferred.
  • 1 year of office experience required; knowledge of administrative/clerical procedures; customer services required.
  • 2 or more years of office experience preferred; knowledge of administrative/clerical procedures; customer services preferred.
Working Conditions

Personal computer, printer, copier, telephone, fax, and scanner. General office environment-extensive use of the telephone and computer. Ability to lift up to 25lbs. Position is 20 hours/week between 8:00 am - 7:00 pm, Monday through Friday. This position requires a background check.

Benefits

College of DuPage offers regular part-time positions a variety of fringe benefits including retirement benefits, access to holiday pay, personal time, and other discounts on classes.

College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

College of DuPage does not discriminate against individuals in employment opportunities, programs, and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.

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