Administrative Assistant

4 weeks ago

Denton, Texas, United States Denton County, TX Full time
Job Summary

The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. This role involves preparing and maintaining files and documents, answering telephone calls, greeting the public, and routing communications. The employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Key Responsibilities

Answers incoming calls, greets visitors, and answers inquiries related to the county or specific department, and directs visitors to the correct employee or department as necessary.
Processes incoming and outgoing mail, routes mail to the proper recipient.
Utilizes computerized data entry equipment and various word processing, spreadsheet, and/or file maintenance programs to enter, store, and/or retrieve information as requested or otherwise necessary, establishes and maintains files.
Maintains office supply inventories, ordering and distributing supplies as necessary.
Prepares pleas and revs for court docket, prepares trial documents, closes and files away as necessary, orders closed MTA and MTR files from Denton County Records as necessary.
Summarizes information for standard reports and financial statements, selecting data from varied sources, assists in preparation of budget documents.
Prepares and maintains the monthly and yearly statistics for the District Attorney's office on felony cases, prepares court felony indictment documents, agendas, and scheduling of officers.
Sorts cases by offense and enters them into the intake book and computer, assembles misdemeanor files as necessary, enters, files, and disposes of cases as needed.
Manages and distributes digital and analog evidence to appropriate prosecutors and defense attorneys.
Sends out victim packets to all victims of crimes in Juvenile Cases, prepares files with victim's information as needed.
Checks status of cases to make sure the victim is getting compensation from the right place for the individual case.
Prepares Statements of Fact and files with the District Clerk, prepares decline letters as necessary.
Performs other related duties as required.

Requirements

High School Diploma or GED and a minimum two years of experience in a related field, or an equivalent combination of education and related experience required.
Must provide at least three references in the "REFERENCES" section of the application.
Denton County does not accept resumes in lieu of completed applications.
Must provide valid driver's license information, including state of issuance and expiration date.
Must be able to pass a background investigation, including contacting current and/or previous institutional employers, reference checks, criminal searches, and verification of credentials.

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