Administrative Support Specialist

5 days ago


State College, Pennsylvania, United States Applied Research Laboratory at the Penn State University Full time

We are seeking a skilled Administrative Support Specialist to join our Facilities Operations & Maintenance team at the Applied Research Laboratory at Penn State University. This role is responsible for providing administrative support, including work order management, document scanning, and key inventory.

As an Administrative Support Specialist, you will be the first point of contact for visitors and Trades, answering phones and responding to inquiries. You will also assist with work order assignment, closing, and commenting, as well as scan documents for purchasing and travel expense reconciliation.

Key responsibilities include:

  • Providing exceptional customer service and support to Trades and other stakeholders
  • Managing work orders from initiation to completion
  • Scanning and organizing documents for purchasing and travel expense reconciliation
  • Updating building door cores and verifying key inventory records
  • Delivering items as requested and assisting with computer shared folder reorganization

This is a part-time position that requires flexibility and adaptability. The ideal candidate will have experience working in an office environment with diverse communication and organizational skills.

Required qualifications include:

  • Familiarity with Microsoft Office
  • Interest in learning job-related software
  • Success in working in an office environment with diverse communication and organizational skills
  • Professionalism with a high commitment to customer service
  • Ability to take initiative, manage time, prioritize, and problem-solve

Preferred qualifications include:

  • SIMBA, Confluence, Workday, and SAP Concur experience
  • High School Diploma or equivalent
  • Active government security clearance

This position offers a competitive salary range of $35,000 - $45,000 per year, depending on experience, and a dynamic work environment with opportunities for growth and development.



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