Administrative Support Specialist

6 days ago


State College, Pennsylvania, United States Manpower of Williamsport Full time

Manpower of Williamsport

About the Role:

This is a contract position for an Administrative Assistant to support office operations in State College, PA. As a key member of our team, you will provide essential support to ensure smooth day-to-day operations.

Responsibilities:
  • Phone and Reception Support: Answer the main office phone line, take messages, and direct calls appropriately.
  • Visitor Coordination: Greet visitors, issue and track visitor badges, and ensure their smooth entry to the facility.
  • Mail and Office Supplies: Sort and distribute incoming mail, and ensure office supplies are replenished as needed.
  • Event Support: Assist with ordering, setting up, and cleaning up for individual or group lunches, meetings, and events as needed.
  • Conference Room Preparation: Ensure conference rooms are stocked and ready for meetings, including setting up refreshments and ensuring equipment is functional.
  • Emergency Preparedness: Maintain and update facility emergency evacuation lists monthly to ensure safety and compliance.

Requirements:

  • Computer Skills: Proficient with Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new systems.
  • Strong Organizational Skills: Ability to juggle multiple tasks with attention to detail and accuracy.
  • Excellent Communication: Clear, professional communication skills when interacting with visitors and team members.
  • Team-Oriented: Flexible and adaptable with a collaborative, positive attitude.
  • Problem Solver: Resourceful and quick-thinking when managing office needs and unexpected situations.

Compensation: The estimated annual salary for this role is $55,000 - $65,000 based on industry standards in State College, PA.



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