HR Payroll Coordinator

3 weeks ago


Framingham, Massachusetts, United States Advocates Full time
Senior Payroll Coordinator

Job Overview:The Senior Payroll Coordinator plays a vital role in ensuring the smooth operation of payroll processes, ensuring accuracy and timeliness in every aspect. This position requires an individual who can effectively coordinate with employees, manage payroll data, and provide excellent customer service.

This role is responsible for notifying employees of timecard deadlines, reconciling approved hours, processing edits and adjustments, and entering bonuses and retro pay. Additionally, the Senior Payroll Coordinator will review the pre-process register, receive and open the payroll package, mail payroll checks, and respond to employee inquiries.

Key Responsibilities:
  • Coordinate with employees to notify them of timecard deadlines, ensuring timely submissions and avoiding delays.
  • Manage payroll data, including reconciliations, edits, and adjustments, ensuring accuracy and compliance with established procedures.
  • Enter bonuses, retro pay, and shift differential pay into ADP, streamlining the payroll process and enhancing efficiency.
  • Review the pre-process register for payroll data accuracy, upholding high standards of quality control and minimizing errors.
  • Receive and open the payroll package, verifying its contents and initiating the necessary steps to ensure timely payment.
  • Mailing payroll checks, fulfilling the organization's commitment to timely payment and demonstrating respect for employees' hard work.
  • Respond to employee inquiries regarding pay, providing clear and concise information and resolving issues promptly.
  • Generate reports from ADP report writer, gaining valuable insights to inform future decision-making and drive improvement.
  • Identify opportunities for process improvement, driving innovation and efficiency within the payroll function.
  • Participate in supervision and staff meetings, fostering effective communication and collaboration across departments.
Requirements:
  • A.S. in Business and 3 years experience in ADP Workforce Now and ADP Enhanced Time and Attendance, demonstrating a strong foundation in payroll management and technical skills.
  • Excellent Excel spreadsheet and computer skills, enabling efficient data manipulation and analysis, and streamlining the payroll process.
  • Effective communication with internal staff and outside constituencies, showcasing excellent interpersonal and customer service skills, and promoting a positive work environment.
  • Well-organized and willing to learn and take initiative, embracing challenges and opportunities for growth, and driving continuous improvement.
  • Precise attention to detail, ensuring accuracy and precision in all aspects of payroll processing, and minimizing errors.
  • High energy level and excellent interpersonal skills, facilitating collaboration and teamwork, and promoting a positive work environment.
  • Excellent verbal and written communication skills, conveying complex information clearly and concisely, and resolving issues promptly.
  • Good customer service skills, providing exceptional support to employees and stakeholders alike, and promoting a positive work environment.
  • Able to perform each essential duty satisfactorily, meeting the expectations of this critical role, and contributing to the organization's success.
  • Demonstrated understanding of serving culturally diverse populations, promoting inclusivity and respect within the workplace, and fostering a positive work environment.

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