Accounts Payable Specialist
4 days ago
**Job Summary**
Chapters Living is seeking a highly organized and detail-oriented Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for managing the company's accounts payable duties, ensuring timely and accurate payment of invoices.
**Key Responsibilities**
- **Invoice Receipt and Review**: Receive and review invoices from vendors, ensuring legitimacy, accurate coding, and proper approvals.
- **Invoice Processing**: Prioritize and process invoices for payment, including utilities, government agencies, expense reports, and resident refunds.
- **Coding and Batching**: Code and batch invoices as necessary, ensuring accurate and timely payment.
- **Software System Management**: Enter invoices into the accounts payable software system, verify work, and approve invoices for payment.
- **Recurring Invoices**: Process recurring invoices for payment, ensuring timely and accurate payment.
- **Check Processing**: Print, void, and process mailing of checks and releases entries to the general ledger.
- **AP Support**: Respond to AP-related support inquiries from vendors, field operations, and corporate regarding invoice processing status, coding, and payment information.
- **Research and Resolution**: Research and resolve invoice and account issues, including payment discrepancies and invoice discrepancies.
- **Purchase Card Management**: Maintain purchase card transactions and orders purchase cards.
- **Business Process Improvement**: Evaluate current work and business processes, identifying opportunities for improvement and supporting process enhancements.
**Requirements**
- **Education**: High school diploma or general education degree (GED) is required.
- **Experience**: Minimum of one year of related experience preferred; or an equivalent combination of education and experience.
- **Decision-Making**: Uses limited independent judgment to make decisions based on precedents and established guidelines.
- **Problem-Solving**: Solves problems using standard procedures and precedents, knowing when to refer issues to the Accounts Payable Manager and when to handle them personally.
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