Administrative Coordinator
2 days ago
Boesen & Snow Law, a reputable law firm in Scottsdale, AZ, is seeking a highly organized and detail-oriented Administrative Assistant to join their team. As a key member of the office staff, you will provide exceptional support to the attorneys and staff, ensuring the smooth operation of the office.
Key Responsibilities:- Greeting and Directing Visitors: Welcome and direct visitors and clients upon arrival, creating a professional and friendly first impression.
- Phone and Mail Management: Handle incoming phone calls, direct them to the appropriate staff, or take messages as necessary. Receive, sort, and distribute incoming mail and packages, and prepare outgoing mail and packages.
- Appointment Scheduling: Schedule and coordinate appointments, meetings, and conference rooms, including sending confirmations and reminders.
- Office Supplies and Maintenance: Monitor and order office supplies as needed, ensuring the reception area and other office spaces are well-stocked. Maintain the cleanliness and organization of the breakroom, including cleaning surfaces and ensuring appliances are in working order.
- Administrative Support: Provide general administrative support, including data entry, filing, and preparing documents or reports.
- Document Management: Assist with document management tasks such as scanning, copying, and faxing documents.
- Supporting Staff: Support office staff with various tasks as needed, including coordinating with other departments or providing coverage during breaks.
- Education: High school diploma or equivalent; additional qualifications in office administration or a related field are a plus.
- Experience: Previous experience as a receptionist, administrative assistant, or in a customer service role is preferred.
- Communication and Organizational Skills: Excellent verbal and written communication skills with a professional and friendly demeanor. Strong organizational and multitasking abilities with attention to detail.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., phones, printers, fax machines).
- Interpersonal and Problem-Solving Skills: Ability to interact effectively with clients, visitors, and staff, demonstrating strong customer service skills. Good problem-solving abilities and the capacity to handle unexpected situations calmly and efficiently.
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Vision insurance
- Health savings account
- Life insurance
- Paid time off
- 8-hour shift, Monday to Friday, in Scottsdale office (8:45 am - 5:15 pm)
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