Human Resources Front Desk Coordinator

6 days ago


Boca Raton, Florida, United States FlexShopper Full time
Human Resources Front Desk Assistant

We are seeking a highly organized and people-oriented professional to join our Human Resources team as a Front Desk Assistant. As the first point of contact for employees and visitors, you will ensure a welcoming and efficient front desk experience.

Key Responsibilities:
  • Front Desk and Office Management: Greet and assist visitors, manage incoming packages, and handle inquiries.
  • Monitor and order kitchen and office supplies.
  • Process requests for employee badges and access cards.
  • Update seating charts.
HR Support and Onboarding:
  • Welcome new hires, provide necessary information, and assist with initial questions.
  • Assist with the E-Verify process and ensure compliance with employment eligibility verification.
  • Maintain and update new hire pipeline reports, track progress, and share updates with IT and HR teams.
  • Support onboarding processes, including new hire orientations and paperwork.
Recruiting Assistance:
  • Conduct initial candidate screenings via phone or email.
  • Create job postings.
  • Coordinate interview schedules and logistics, prepare offer letters, and assist with pre-employment requirements.
  • Manage expense reporting and reimbursement requests for the corporate recruiter.
  • Track and report recruitment updates.
General Administrative Support in Human Resources:
  • Provide administrative support to the HR department, CEO, and COO.
  • Ordering lunches.
  • Assist with special projects and initiatives as needed.
  • Maintain confidentiality and discretion when handling sensitive information.

Requirements:

  • High school diploma or equivalent; Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
  • Proven experience in a front desk, administrative, or HR assistant role.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HR software Paycom desire.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong interpersonal skills and a customer-service orientation.
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.


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