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Front Desk Coordinator

2 months ago

Boca Raton, Florida, United States Bernard Nickels & Associates Full time

**Job Title:** Client Services/Hospitality Representative

**Job Type:** Permanent

**Location:** Onsite

**Work Schedule:** Monday through Friday, 8:30 am – 5:30 pm

**Job Responsibilities:**

  • Provide exceptional front desk reception services, including answering calls, meeting, and greeting visitors.
  • Coordinate conference room reservations and set-ups, ensuring seamless meetings and events.
  • Manage kitchen pantry supplies and arrange for catered food services for meetings and events.
  • Offer copy and mail room services, including large print jobs and document preparation.
  • Assist attorneys with trial binder preparation, ensuring timely and accurate completion.
  • Receive, scan, process, and dispatch all incoming and outgoing mail and packages via USPS and FedEx.
  • Monitor and maintain office supplies inventory, submitting requests for building maintenance as needed.
  • Perform light filing, document changes, and clerical projects, demonstrating strong organizational skills.
  • Utilize Microsoft Word and Outlook proficiency, with a strong ability to multitask and manage time effectively.