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School Operations Coordinator
2 months ago
We appreciate your interest in this role. This position, under the direct supervision of the School Office Manager, is designed to provide essential administrative assistance to the school's front office throughout the academic year.
KEY RESPONSIBILITIES
Facilities Management> Conduct regular inspections of the campus and perform monthly safety evaluations.
> Submit requests for maintenance to address facility concerns.
> Coordinate vendor services and manage campus access.
> Assist in resolving facility-related challenges (e.g., maintenance requests, custodial services, etc.).
Nutrition Services
> Act as a liaison between the school and food service providers, addressing any food service challenges.
> Oversee daily operations and ensure accurate data entry in the school's meal program software.
> Organize and implement the collection process for lunch applications and household income forms to achieve targeted collection rates.
Team Development
> Engage in professional development opportunities offered by Green Dot and participate in individual and team meetings with your supervisor.
Inventory and Purchasing
> Maintain precise records of books and school supplies by coordinating annual inventories and managing data in Green Dot's inventory system.
> Collaborate with the School Operations Manager to procure necessary materials, books, and equipment.
> Ensure the organization of the school's book room, including proper labeling of all books and managing an efficient digital check-in/check-out system.
Student Services and Safety
> Facilitate the daily and weekly SART process in partnership with school administration.
> Organize health and safety training sessions and drills.
> Support the enforcement of campus safety protocols.
Operational Leadership
> Contribute to continuous improvement by assessing processes and recommending enhancements.
> Utilize technology to promote efficiency and improvements.
Additional Responsibilities
> Assist with student recruitment, lottery, and enrollment processes as needed.
> Support event planning and coordination efforts.
> Aid school staff in compliance matters related to funding, nutrition programs, safety, and record-keeping, including document retention and scheduling inspections.
Front Office Management
> Deliver exceptional customer service to parents, staff, students, and visitors, addressing any issues or concerns that arise.
> Assist teachers with technology-related troubleshooting.
> Oversee copier operations and liaise with technicians for maintenance issues.
> Help manage student traffic in the main office, including discipline and medical situations.
QUALIFICATIONS
The ideal candidate will possess:
> A bachelor's degree or equivalent professional experience.
> At least 1 year of experience in an administrative support role, preferably in an educational environment.
> Proficiency in Spanish is a plus.
> Strong interpersonal and communication skills, both written and verbal.
> Proficiency in Google Suite (Sheets, Docs, Forms, Slides) and MS Office (Word, PowerPoint, Outlook).
> Ability to manage multiple tasks effectively, perform well under pressure, and meet deadlines.
> A positive attitude and a strong commitment to customer service.
> Discretion in handling sensitive information.
> Dependability, humility, a sense of humor, and a strong commitment to the mission of Green Dot Public Schools.
> Successful completion of a TB test and background check is required upon offer acceptance.
COMPENSATION AND BENEFITS
The starting hourly rate for this position is $25.58, based on educational qualifications. Green Dot offers a comprehensive benefits package, including:
> Multiple medical, dental, and vision plan options, including a fully employer-paid option for employee-only coverage.
> Employer-paid Employee Assistance Program.
> Life and AD&D Insurance at no cost to the employee.
> Short- and Long-Term Disability Insurance fully covered by the employer.
> Flexible Spending Accounts for health and dependent care.
> Wellness programs and financial planning resources.
> Optional 401(k) plan.
> Annual increases in hourly rates based on educational advancements.
> Generous paid time off policies, including personal illness leave and paid holidays.
Green Dot Public Schools is committed to fostering a diverse and inclusive workplace. We welcome applicants from all backgrounds and are dedicated to promoting equity in our hiring practices.
