Administrative Assistant

3 days ago


Philadelphia, Pennsylvania, United States Jefferson Health Full time
Job Summary

The Administrative Assistant for the Emotional Health and Wellness Program (EHWP) plays a vital role in supporting the program's operations. This position reports to the Director of the EHWP and is responsible for coordinating office operations, providing administrative support, and maintaining confidentiality. The successful candidate will have excellent communication and interpersonal skills, with the ability to multitask and prioritize tasks effectively.

Key Responsibilities
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Manage multiple Outlook calendars and assist with scheduling client and non-client appointments for staff.
  • Support new staff hirings, including recruitment submissions and applications, onboarding, and orientation.
  • Organize departmental meetings, including scheduling catering, conference rooms, reminders, and minutes when requested.
  • Provide support by maintaining listservs, calendar access, and contact lists.
Requirements
  • Bachelor's degree.
  • Ability to maintain effective and collaborative working relationships with university staff, faculty, and students.
  • Dependability, punctuality, honesty, and integrity.
  • Strong interpersonal and customer service experience.
  • Previous experience in a similar setting preferred.
About Jefferson Health

Jefferson Health is a nationally ranked health system committed to providing exceptional care and improving lives. With a strong focus on community service, Jefferson Health is dedicated to recruiting and retaining highly qualified employees who share its values.



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