Facilities Operations Coordinator

2 days ago

Winter Park, Florida, United States TEKsystems Full time
Job Summary

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at TEKsystems. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our office facilities, including maintenance, procurement, and daily inspections.

Key Responsibilities

  • Provide facilities services to ensure proper building maintenance, procurement of supplies, and daily inspection of site(s)
  • Liaise with building maintenance, including regular communication
  • Liaise with key internal and external business partners, including vendors and corporate teams
  • Oversee budgets and create spreadsheets/trackers, including Purchase Orders
  • Create weekly activity and status reports
  • Provide conference room arrangement and maintenance, including calendar scheduling
  • Assist with providing equipment removal passes and visitor badges where required
  • Perform other support duties as required by the department or office

Additional Day-to-Day Tasks

  • Maintain professional appearance of common areas and conference rooms
  • Greet and assist all visitors; maintain company visitor sign in book. Coordinate visitor transportation and travel if needed
  • Order, maintain, and track inventory for break room and office supplies. Maintain professional appearance of break rooms and conference rooms
  • Handle any user errors/ questions - day to day can be different based on volume of requests
  • Help with any transitions and moves
  • Vendor management – Coordinate service requests with property management and/or external vendors. Handling issues as they arise
  • Use employee information applications to obtain employee information and conference room schedules
  • Function as after-hours contact for property management
  • Be responsible for overall office safety and security

Client Culture/Expectations

  • Manager isn't always onsite – being able to navigate any roadblocks, being proactive, reaching out to team members when needed
  • Navigating an environment with little to no set processes
  • Focus on relationship building- leveraging your team relationships for knowledge transfer and collaboration
  • Not only understanding your role, but proactively Identifying areas you can increase efficiencies – sharing feedback and recommendations on process improvement
  • Seeking answers if not readily available
  • Following processes established in training
  • Taking initiative – becoming the subject matter expert in your role
  • Greatest opportunity for growth: partnering with your manager on internal processes and knowledge transfer, understanding internal workflows, being vocal about process improvement and ways to take on more tasks and add value

Common Challenges

  • Little direction given– ability to troubleshoot issues without a manager present. Making sure you understand your manager's expectations – requires you to put forth the effort to have this conversation
  • Remote – not always close to team members that can help. Important to prioritize relationship building, so you have others to lean on. Taking ownership of your role
  • Task oriented role – some days can seem slow. Seeking out areas to help them in and take on more tasks that help with personal growth – always assessing where you can add value

  • Operations Coordinator

    4 weeks ago

    Winter Park, Florida, United States Family First Firm Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Operations Coordinator to join our team at Family First Firm. As an Operations Coordinator, you will play a crucial role in ensuring the smooth operation of our company by coordinating various administrative tasks, managing vendors, and facilitating communication between departments.Key...

  • Facilities Operations Manager

    2 weeks ago

    Winter Park, Florida, United States ABM Industries Full time

    Job SummaryAs a Facilities Manager at ABM Industries, you will be responsible for overseeing the operational and administrative activities of a building, ensuring effective cost control measures are in place. This role involves leading a team and making strategic decisions to improve productivity, safety, and overall building performance.Key...

  • Marketing Operations Coordinator

    2 weeks ago

    Winter Park, Florida, United States Full Sail University Full time

    {"title": "Marketing Operations Coordinator", "description": "Job SummaryFull Sail University is seeking a highly organized and detail-oriented Marketing Operations Coordinator to provide administrative support to the Marketing department. The successful candidate will be responsible for coordinating meetings, events, and travel, as well as maintaining...

  • Marketing Operations Coordinator

    2 days ago

    Winter Park, Florida, United States Full Sail University Full time

    Marketing Operations Coordinator Job DescriptionAre you looking for a challenging and rewarding role in a dynamic environment? Do you have excellent organizational and communication skills? We are seeking a highly motivated and detail-oriented Marketing Operations Coordinator to join our team at Full Sail University.Key Responsibilities:Coordinate meetings,...

  • Sports Facilities Manager

    5 days ago

    Pinellas Park, Florida, United States The Sports Facilities Companies Full time

    Job Title: General ManagerJoin The Sports Facilities Companies, the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We're seeking a highly skilled General Manager to lead our sports park operations.About the CompanyWe provide a collaborative and supportive culture that fosters career growth and...

  • Sports Facilities Manager

    2 weeks ago

    Pinellas Park, Florida, United States The Sports Facilities Companies Full time

    Job Title: General Manager - Sports OperationsJoin The Sports Facilities Companies, the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We're seeking a highly skilled General Manager - Sports Operations to lead our sports operations team and drive business growth.About the CompanyWe're a highly...

  • Facilities Operations Manager

    3 weeks ago

    Winter Springs, Florida, United States Impower Full time

    Job SummaryAs a key member of the IMPOWER team, the Facilities and Maintenance Manager will be responsible for ensuring the upkeep and maintenance of our facilities, equipment, and grounds. This role requires a high level of attention to detail, strong organizational skills, and the ability to work independently with minimal supervision.Key...

  • Sports Facilities Manager

    2 weeks ago

    Pinellas Park, Florida, United States The Sports Facilities Companies Full time

    About the JobThe General Manager is a key leadership role responsible for the overall performance and success of our sports facilities. This includes optimizing profitability, creating a positive relationship with clients and stakeholders, and fostering a culture of accountability that aligns with our organizational values.Key Responsibilities:Analyze...

  • Business Operations Coordinator

    2 weeks ago

    Winter Park, Florida, United States Jobot Full time

    Business Office Associate Job DescriptionWe are seeking a highly skilled and experienced Business Office Associate to join our Finance team at Jobot. This is a full-time, permanent position that offers a competitive salary and benefits package.Key Responsibilities:Manage day-to-day administrative operations, including calendar management, corporate file...

  • Operations Director

    1 week ago

    Winter Park, Florida, United States Master Office Corporation Full time

    Operations ManagerAt Master Office Corporation, we are seeking an experienced Operations Manager to join our team. The successful candidate will be responsible for reviewing financial statements, reports, and identifying areas for cost reduction. They will also direct and coordinate activities, prepare staff schedules, and assign duties. Additionally, they...

  • Facilities Maintenance Specialist

    2 weeks ago

    Winter Park, Florida, United States First United Methodist Church Full time

    Job SummaryWe are seeking a highly skilled and experienced Facilities Technician to join our team at First United Methodist Church. The successful candidate will be responsible for the maintenance and upkeep of our facilities, ensuring a safe and welcoming environment for our congregation and visitors.Key ResponsibilitiesPerform routine maintenance tasks,...

  • Housekeeping Operations Manager

    1 week ago

    Winter Park, Florida, United States Compass Group Careers Full time

    Job SummaryAs a key member of the Compass Group Careers team, we are seeking a highly skilled and experienced Housekeeping Operations Manager to join our team. This is a fantastic opportunity to work with a leading provider of contract management and business process outsourcing services.The successful candidate will be responsible for overseeing the...

  • Facilities Manager

    6 days ago

    Winter Park, Florida, United States Sodexo Full time

    Job Title: Facilities / Engineering Manager 1Sodexo is seeking a strategic and innovative facilities leader to help clients optimize their business. As a Facilities / Engineering Manager 1, you will be responsible for developing and implementing technical solutions to drive strong business results.Key Responsibilities:Lead a team of facilities professionals...

  • Facilities Maintenance Specialist

    3 weeks ago

    Winter Park, Florida, United States First United Methodist Church Full time

    {"title": "Facilities Maintenance Specialist", "content": "Job SummaryWe are seeking a skilled Facilities Maintenance Specialist to join our team at First United Methodist Church. The successful candidate will be responsible for the upkeep and maintenance of our facilities, ensuring a safe and functional environment for our staff, volunteers, and...

  • Facilities Maintenance Specialist

    3 weeks ago

    Winter Park, Florida, United States First United Methodist Church Full time

    {"title": "Facilities Maintenance Specialist", "content": "Job SummaryWe are seeking a skilled Facilities Maintenance Specialist to join our team at First United Methodist Church. The successful candidate will be responsible for the upkeep and maintenance of our facilities, ensuring a safe and functional environment for our staff, volunteers, and...

  • Facilities Manager

    1 month ago

    Winter Park, Florida, United States Sodexo Full time

    About the Role:Sodexo is seeking a strategic and innovative facilities leader to help clients optimize their business. As a Facilities Manager, you will be responsible for developing and implementing technical solutions to drive business results.Key Responsibilities:Develop and implement facilities management strategies to optimize business performanceLead a...

  • Executive Director of Sports Operations

    4 weeks ago

    Pinellas Park, Florida, United States The Sports Facilities Companies Full time

    About the PositionThe Sports Facilities Companies is seeking a highly skilled and experienced General Manager to lead the financial and operating performance of our sports facilities. As a key member of our team, you will be responsible for optimizing overall profitability, creating a positive relationship with clients and stakeholders, and driving business...

  • Facilities Operations Director

    3 weeks ago

    Avon Park, Florida, United States South Florida State College Full time

    Job SummaryWe are seeking a highly skilled and experienced Facilities Operations Director to join our team at South Florida State College. This is a full-time, year-round administrative position responsible for the physical plant operations, remodeling, renovation, and maintenance at all College sites.Key ResponsibilitiesCoordinates facilities projects and...

  • Residential Operations Coordinator

    1 month ago

    Winter Park, Florida, United States FirstService Residential Full time

    Job Overview:At FirstService Residential, our Operations staff are dedicated to providing exceptional service to our residents, guests, and service providers. As a key member of our team, you will be responsible for ensuring the highest level of service is being offered, while also maintaining accurate records and responding to emergency situations.Your...

  • Executive Director of Sports Operations

    4 weeks ago

    Pinellas Park, Florida, United States The Sports Facilities Companies Full time

    About the PositionThe Sports Facilities Companies is seeking a highly skilled and experienced Executive Director of Sports Operations to join our team. As a key member of our management team, you will be responsible for the financial and operating performance of our sports facilities.Key ResponsibilitiesOptimize overall profitability and create a positive...