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Strategic Project Coordinator

2 months ago

Philadelphia, Pennsylvania, United States Talent Groups Full time

Hybrid Work Arrangement: Primarily remote with a preference for local candidates due to occasional onsite requirements.

Contract Duration: Initial engagement for 3 months, with potential for permanent placement.

Position Overview:

The individual in this role will oversee projects assigned through the Project Management Office (PMO). The Project Manager will spearhead and execute initiatives that align with critical strategic goals across the research institution and, at times, the broader healthcare system.

This position will focus on enhancing processes, managing organizational change, and implementing systems effectively.

Key Responsibilities:

  • Oversee PMO-assigned projects, ensuring effective planning, defining scope, accountability, deliverables, timelines, communication, and training within the team and across the organization.
  • Support the Program Manager in formulating and executing strategic and operational plans for the PMO.
  • Facilitate the planning and execution of project enhancement initiatives.
  • Lead activities of Business Analysts as necessary.
  • Manage Request for Proposal (RFP) processes, including deliverables such as Financial Assessments, Project Charters, Project Plans, and Bidders Lists.
  • Educate stakeholders on PMO methodologies and processes.
  • Coordinate and optimize activities, interdependencies, and resources across various projects.
  • Assist in developing metrics to evaluate project effectiveness, return on investment (ROI), and other success indicators.
  • Maintain comprehensive project documentation tailored to the specific needs of each initiative.
  • Identify and manage risks and issues, lead corrective actions, and ensure adherence to policies.
  • Utilize educational resources and opportunities for stakeholder engagement.
  • Collaborate with stakeholders and PMO team members to enhance the quality of project and program delivery.
  • Engage in continuous learning and training related to project/program management, business analysis, and research administration.

Minimum Educational Qualifications:

  • Bachelor's degree.

Required Experience:

  • A minimum of three (3) years in project management, quality assurance, or process improvement.

Preferred Experience:

  • Five (5) years in project management, quality assurance, or process improvement.
  • Five (5) years in business analysis.
  • One (1) year managing cross-functional teams.
  • Experience in a healthcare or research-related environment is advantageous.

Preferred Certifications:

  • Project Management Professional (PMP), Certified Associate in Project Management (CAPM), ASQ Six Sigma Green Belt (CSSGB), or Black Belt (CSSGB).

Essential Knowledge and Skills:

  • In-depth understanding of Project Management Body of Knowledge (PMBOK) guidelines, including productivity tools, project charters, work plans, and budgeting.
  • Intermediate knowledge of Business Analysis Body of Knowledge (BABOK) guidelines.
  • Familiarity with quality improvement methodologies such as Lean and Six Sigma.
  • Understanding of change management principles, including organizational dynamics and improvement methods.
  • Knowledge of risk management principles.
  • Basic understanding of healthcare and research operations and systems.
  • Advanced proficiency in office software (Microsoft Office), including word processing, spreadsheets, presentations, and diagramming tools.
  • Exceptional verbal and written communication skills.
  • Strong time management and organizational abilities.
  • Analytical and negotiation skills.
  • Aptitude for data analysis and decision-making.
  • Ability to collaborate effectively with stakeholders at all levels.