Administrative Support Specialist

2 weeks ago


Ridgefield, Connecticut, United States Planet Pharma Full time

Administrative Support Specialist

Location: Ridgefield, CT - Hybrid Work Schedule

Contract Duration: 12 months, Full-Time (40 hours per week)

Compensation: Up to $22.24 per hour

Key Responsibilities:

  • Focus on managing travel arrangements and expense reporting, requiring strong expertise in these areas. Familiarity with Concur is advantageous but not essential.
  • Candidates with backgrounds in reception or retail will not be considered.
  • Onsite presence is required three days a week, with Wednesday being a mandatory workday. This position is full-time; part-time candidates will not be accepted.

Role Overview:

This position provides essential administrative assistance to various departments. Responsibilities include:

  • Data entry and management
  • Coordinating meetings and conference room bookings
  • Maintaining records and file organization
  • Processing invoices through internal systems
  • Ordering and overseeing departmental supplies
  • Reconciling expense reports
  • Supporting training sessions and providing general administrative assistance

All activities must comply with company policies and regulations, maintaining high ethical standards and professionalism in all interactions.

Qualifications:

  • Minimum of 1 year of administrative experience
  • Proven experience in travel and expense management, clearly detailed on the resume
  • Experience with Concur is preferred but not mandatory
  • Educational background: Associate's or Bachelor's degree, or a High School diploma
  • Proficiency in Microsoft Office Suite, particularly Word and Excel


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