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Administrative Support Specialist

2 months ago

Ridgefield, Connecticut, United States PepsiCo Full time
About the Role

We are seeking a highly skilled and talented Administrative Assistant to join our team at PepsiCo. As a key member of our sales support team, you will play a critical role in ensuring the smooth operation of our daily sales administrative accountabilities.

Key Responsibilities
  • Manage day-to-day sales administrative accountabilities, including dedicated areas of expertise
  • Provide dedicated administrative support in a professional, confidential, and organized manner
  • Monitor and respond to issues, ensuring accurate review and reconciliation of daily driver end-of-day paperwork
  • Actively listen to customer needs and provide basic troubleshooting assistance related to reconciliation issues
  • Perform comprehensive audits of pre-register reports for accuracy
  • Execute end-of-night settlement in the appropriate software solution
  • Update the daily control sheet, research out-of-balance issues, and communicate settlement issues to accounting/sales managers in a timely manner
  • Daily interaction with all functional teams
  • Maintain a high level of integrity and professionalism in handling confidential material
  • Ability to work proficiently and calmly under pressure situations
  • Capable of creating customized actionable reports using pivot tables, advanced formulas, or macros
  • Work on special projects as necessary
Key Performance Indicators
  • Deliver Growth: Provide comprehensive support to the team to enable delivery of plan and business priorities
  • Create Efficiency: Meet SMART objectives to drive business results
  • Drive Future Success: Support management to provide them more time with frontline teams
  • Develop Others: Answer questions and deliver coaching and training
  • Develop Self: Gain understanding of market/location P&L
Compensation and Benefits
  • The expected compensation range for this position is between $46,053 - $54,685 based on a full-time schedule
  • Location, confirmed job-related skills, and experience will be considered in setting actual starting salary
  • Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
  • In addition to salary, PepsiCo offers a comprehensive benefits package to support employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan
Qualifications
  • 2+ years' experience in administrative support in a consumer goods company
  • Bachelor's degree preferred
  • Detailed knowledge and experience in Microsoft Word, PowerPoint, Excel
  • Ability to become proficient in multiple IT applications
  • Experience in prioritizing work and multi-tasking - Strong sense of urgency
  • Outstanding organizational and follow-up skills - Discretion with sensitive information
  • Excellent written and verbal communication skills
  • Requires creative thinking and problem-solving skills
  • Respects and values differences, acts with integrity, and operates with justice
Leadership Behaviors
  • Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally and externally
  • Must be a strong team player and assist other department staff when necessary
  • Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed