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Childcare Billing Administrator

2 months ago

Deerfield Beach, Florida, United States The Learning Experience - World Headquarters Full time
Job OverviewBenefits:
  • 401(k) Plan
  • Dental Coverage
  • Employee Discounts
  • Health Insurance
  • Paid Time Off
  • Parental Leave
  • Tuition Reimbursement
  • Vision Coverage
  • Wellness Programs

Position Summary:
The Billing Specialist is responsible for overseeing the billing and collection processes for childcare centers managed by TLE Corporate. This position requires effective collaboration with center management teams to guarantee precise and prompt billing and collection operations. The Billing Specialist will manage the reconciliation of agency billings and collections, audit the billing and collections for both private and agency-funded families, and submit monthly attendance records and invoices to the relevant agencies for assigned centers. Furthermore, this role includes assisting center management with adjustments to billed accounts due to rate changes, credits, and billing discrepancies.

Primary Responsibilities:
Billing and Collection Oversight:
  • Manage all billing and collection activities for the childcare center.
  • Ensure accurate and timely invoicing for both private pay and agency-funded families.
  • Regularly reconcile agency billings and collections.
  • Submit monthly attendance records and invoices to the appropriate agencies for assigned centers.
Audit and Reconciliation:
  • Perform regular audits of billing and collection processes to ensure accuracy and compliance.
  • Resolve billing discrepancies and address any issues related to agency and private pay collections.
Collaboration and Communication:
  • Engage with center management to provide updates and reports on billing and collections status.
  • Assist center management with adjustments to billed accounts due to rate changes, credits, and billing errors.
  • Effectively communicate with families and agencies regarding billing inquiries and issues.
Reporting and Documentation:
  • Maintain accurate records of billing and collections activities within the center management system.
  • Prepare and present monthly billing reports to center management.
  • Ensure all billing and collection documentation adheres to agency requirements and regulations.
Qualifications:
Education and Experience:
  • Associate or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
  • A minimum of 2 years of experience in billing, collections, or a similar role, ideally within a childcare or educational environment.
Skills and Competencies:
  • Comprehensive understanding of billing and collections processes.
  • Exceptional organizational and time management abilities.
  • Capability to conduct thorough audits and reconciliations.
  • Proficient in billing software and Microsoft Office Suite (Excel, Word, Outlook).
  • Strong interpersonal and communication skills.
  • Able to work independently as well as collaboratively within a team.
  • Meticulous attention to detail and a high degree of accuracy in work.