Executive Support Specialist

1 week ago


Albany, New York, United States Docstrats Full time
Job Overview

The Docstrats team is seeking an experienced Executive Assistant to provide comprehensive administrative support to our Director. As a key member of our hybrid team, you will be responsible for managing both business and personal tasks, ensuring efficiency in daily operations.

Key Responsibilities
  • Provide high-level administrative support to the Director, including calendar management, email responses, scheduling meetings, appointments, and personal engagements.
  • Handle travel arrangements, including booking flights and accommodations, and managing itineraries.
  • Organize and prioritize emails, correspondence, and calls; assist with responses as necessary.
  • Process health insurance claims.
  • Run personal and professional errands as needed.
  • Assist with event planning, coordinating both internal and external events.
  • Prepare reports, presentations, and documents for meetings.
  • Manage personal tasks such as appointments, household services, and other personal errands.
  • Maintain confidentiality and exercise discretion with sensitive information.
Requirements
  • Minimum 3 years of experience as an Executive Assistant or similar role.
  • Highly organized with excellent time management skills.
  • Health insurance claims experience required.
  • Self-motivated, proactive, and able to work independently with minimal supervision.
  • Excellent communication skills, both verbal and written.
  • Strong problem-solving abilities and adaptability in managing various tasks.
  • Tech-savvy with proficiency in Microsoft Office and Google Suite.
  • Ability to multitask and prioritize in a fast-paced environment.
Benefits
  • Competitive salary: $65,000 - $75,000 per year.
  • Comprehensive benefits package, including health, dental, and vision insurance.
  • Paid time off (PTO) and flexible work environment.
  • Opportunities for career growth and professional development.


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