High-Level Support Specialist for Senior Leadership

1 week ago

Albany, New York, United States Fusco Personnel, Inc. Full time
About the Role

Fusco Personnel, Inc. is seeking a highly skilled and experienced High-Level Support Specialist to join our team in Albany, NY. This is a full-time direct hire position offering a competitive salary and benefits package.

Key Responsibilities
  • Manage and maintain the President & CEO's daily calendar, including scheduling meetings, appointments, and travel arrangements.
  • Serve as the primary point of contact for internal and external communications directed to the President & CEO.
  • Assemble briefings, reports, and presentations for meetings, conferences, and public appearances.
  • Draft and proofread correspondence on behalf of the President & CEO, ensuring clarity and adherence to organizational policies.
Meeting and Event Coordination/Preparation
  • Organize and coordinate executive-level meetings, including developing agendas, preparing materials, and recording minutes.
  • Work with the Chief of Staff to ensure the President & CEO is adequately briefed and prepared for meetings, including providing background information and key talking points which may be assembled by others.
  • Work with the Communications and Events department to provide the President & CEO with timely, accurate and organized materials for speaking engagements.
  • Liaise with senior management, stakeholders, and external partners to facilitate communications and ensure follow-up actions.
Project Management
  • Assist in the coordination of strategic initiatives and special projects led by the President & CEO.
  • Track progress of key projects, including deadlines, deliverables, and stakeholder engagement.
  • Collaborate with cross-functional teams to support the execution of organizational priorities and policy initiatives.
Confidentiality and Discretion
  • Handle sensitive information with the highest level of confidentiality and professionalism.
  • Ensure compliance with all organizational policies regarding communication and data security.
Office Management
  • Oversee administrative functions within the executive office, ensuring the smooth day-to-day operations of the office.
  • Coordinate and manage executive travel, accommodations, and expense reports.

Salary: $90,000 - $114,000 per year. Please note that this is an estimate based on industry standards and location.

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