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Head of Finance and Human Resources

2 months ago

Philadelphia, Pennsylvania, United States Suitable Full time

Key Responsibilities:

Suitable is in search of a Head of Finance & HR to become a pivotal member of our expanding team, taking on the role of our inaugural Operations leader. The ideal candidate will be prepared to invest considerable effort into the strategic planning, execution, and success of our essential operational functions, focusing on both HR and Finance. As our organization scales, this individual will be expected to embrace greater responsibilities and potentially develop our operations team. Comprehensive training and resources will be allocated to ensure the candidate thrives in this position. A well-structured onboarding process is in place to facilitate a smooth transition into the role. Candidates should possess a strong analytical mindset while also leveraging interpersonal skills to achieve objectives. Additionally, collaboration with a part-time CFO will be necessary to effectively manage financial knowledge transfer and drive outcomes.

Who You Are:

You bring 3-5 years of mid-level HR experience along with a solid foundation in financial expertise. You are a people-oriented individual, consistently seeking innovative methods to scale teams, foster community, and cultivate a high-performance culture. A passion for numbers is essential, and prior experience in bookkeeping is advantageous. You are driven and committed to accomplishing tasks efficiently. Continuous learning and self-improvement are integral to your professional ethos. Beyond HR responsibilities, you possess strong mathematical abilities, capable of establishing invoicing systems, enhancing employee onboarding processes, and confidently holding others accountable. You excel at solving complex challenges and collaborating effectively with team members. If you are an HR expert with a keen interest in finance and operations, eager to contribute to a dynamic SaaS organization in a burgeoning tech sector, this opportunity is tailored for you.

Evaluation Criteria:

Your candidacy will be assessed based on 1) Cultural alignment, 2) Past achievements and contributions, and 3) Educational background.

Core Duties:

  • Serve as the company's first Operations leader and HR/Finance specialist.
  • Design and implement a thorough employee onboarding, engagement, and development program.
  • Deploy an HR technology stack to enhance compliance, benefits, and payroll processes.
  • Collaborate with our part-time CFO to oversee financial operations, including invoicing, bookkeeping, and revenue forecasting.
  • Become proficient in Hubspot CRM, adept at establishing deal pipelines and generating sales reports.
  • Maintain an organized and accurate contracts database on a daily basis.
  • Manage the customer renewal process and accounts receivable.
  • Meet assigned operational objectives consistently.
  • Assist in organizing our annual user conference.
  • Address any operational tasks as required.
  • Generate monthly reports detailing progress, achievements, and recommendations.
  • Stay informed about HR regulations and compliance updates, adjusting our HR strategy as necessary.

Qualifications:

  • A minimum of 3 years of HR experience, preferably in B2B/SaaS environments or startups.
  • Demonstrated financial expertise, particularly in bookkeeping, invoicing, and SaaS metrics.
  • Strong command of Hubspot CRM and experience in creating Sales Funnel/Conversion Reports.
  • Familiarity with Maxio, Quickbooks Online, and equivalent HR platforms.
  • Assertive by nature, capable of holding others accountable to established processes.
  • Exceptional written and verbal communication skills.
  • Detail-oriented with a passion for thoroughness.
  • Able to thrive in a small, high-performing team.
  • Comfortable managing multiple projects or work streams simultaneously.
  • Highly organized and professional.

Preferred Qualifications:

  • Experience in EdTech companies or startups.
  • Strong interpersonal skills.
  • Background in performance management.
  • Experience in office management.
  • Understanding of various operational aspects.
  • Experience in remote or hybrid work environments.
  • History of planning corporate events and retreats.

What We Offer:

  • Competitive salary and performance-based bonuses.
  • Stock options contingent on performance.
  • Paid time off and sick leave.
  • Minimal travel requirements.
  • Flexible work-from-home arrangements.
  • Comprehensive health insurance, including dental and vision.
  • Company-sponsored retirement plan.
  • Celebratory cake on your birthday.
  • Exciting company merchandise.

About Suitable:

Suitable is a technology company based in Philadelphia that has recently secured Series A funding from prominent regional investors. Our mission is to assist universities in engaging students in extracurricular activities and analyzing participation data to identify which activities contribute to improved student outcomes.