Administrative Operations Coordinator

2 weeks ago

Dayton, United States SierTeK Ltd. Full time
Job Overview

SierTeK Ltd. is dedicated to delivering exceptional services in Program Management, Information Technology, and Administrative Support. Established in 2007 as a minority and service-disabled veteran-owned enterprise, we proudly serve as both prime and subcontractor for numerous Federal Department of Defense contracts. Our commitment to continuous improvement ensures that our services remain industry-leading, delivered with the utmost integrity.

Position Summary:

The Air & Space Biosciences Division (711 HPW/RHB) is in search of a skilled and proactive Business Management Assistant to facilitate daily operations within the Air & Space Biosciences Division portfolio. This position will leverage business, financial, program, and operational management principles to effectively navigate the business operations throughout the research acquisition lifecycle. The ideal candidate will possess strong organizational, management, and communication skills, enabling them to thrive in a high-pressure environment.

Key Responsibilities:

  • Assist in the development and implementation of administrative and monitoring support tools to enhance daily operations related to the medical research portfolio.
  • Manage business administrative functions, including correspondence, document preparation, file organization, and paperwork handling.
  • Support business managers in the allocation, forecasting, and execution of financial requirements for the Air & Space Biosciences Division portfolio.
  • Contribute to the collection, analysis, and evaluation of business data to inform decisions and collaborate with project/program managers to identify solutions for improving acquisition effectiveness and compliance.
  • Engage in understanding defense acquisition and aerospace medical research policies and regulations, providing recommendations aligned with these guidelines.
  • Coordinate various initiatives by tracking progress, scheduling meetings, and ensuring deadlines are met, while assisting in business analysis and information gathering.
  • Provide support to leadership and program managers by addressing inquiries and assisting in meeting mission objectives.
  • Manage data by organizing and maintaining databases, spreadsheets, and relevant documents, including data entry and report generation as necessary.
  • Utilize financial and programming data systems to retrieve, process, and synthesize information, generating reports to support analysis and documenting requirements for additional system capabilities.
  • Oversee budget-related tasks and administrative work, monitoring obligations and actual expenditures across various funding sources.
  • Offer technical guidance and advisory support on a broad range of business management issues.
  • Support executive levels within the Government and contract/industry representatives, participating in portfolio reviews, conferences, and meetings to present program requirements, objectives, status, challenges, and collaborations.
  • Assist in the development of electronic products necessary for project reporting and management oversight for Major Commands and identified stakeholders.

Qualifications:

  • Bachelor's degree in business or management, or in progress.
  • A minimum of four (4) years of demonstrated experience in financial management for various company accounts.
  • At least one (1) year of experience in record management.
  • Strong organizational and managerial skills.
  • Excellent time management skills, with the ability to prioritize tasks effectively.
  • Outstanding communication skills, both written and verbal, with the ability to engage professionally with internal and external stakeholders.
  • Proficiency in Microsoft Office and experience with financial business software.
  • A signed Non-Disclosure Agreement (NDA) is required due to potential access to confidential information.

Preferred Qualifications:

  • Completion of project, business, or financial management courses.
  • Experience in reconciling, invoicing, and maintaining documentation for financial institutions.
  • Proven ability to maintain accurate inventory records.
  • Experience with all tasks outlined in the Performance Work Statement (PWS).

SierTeK is an equal opportunity employer that values diversity. Employment decisions are based on qualifications, merit, and business needs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity, or sexual orientation.

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