Administrative Coordinator

2 weeks ago


Dayton, Ohio, United States ABM Industries Full time

Overview

ABM Industries is seeking an Administrative Coordinator to deliver exceptional administrative assistance within a professional environment. The ideal candidate will exhibit initiative and collaborate effectively as a dedicated team member, adhering to the organization's policies and procedures while supporting ABM's overarching business goals.

Benefits Overview:

ABM provides a comprehensive benefits package. For detailed information regarding ABM's benefits, please refer to the relevant resources.

Key Responsibilities:

+ Provide executive support, including managing correspondence, mail handling, filing, employee recognition awards, accounts payable workflow coding, off-site storage management, and report generation.

+ Manage city business licenses and alarm registrations.

+ Prepare contracts for legal review and signatures, ensuring proper processing and filing. Deliver customer service to parking clients and maintain the 4Wheel drive client portal.

+ Oversee facility maintenance and management of the office by liaising with vendors for necessary services.

+ Procure office supplies and ensure adequate inventory levels are maintained.

+ Cover front desk/reception duties as required, greeting and directing visitors to the appropriate staff members.

Qualifications:

+ An associate's degree in office management or a minimum of three years of office or service industry experience is required. A Notary Public license is advantageous.

+ Proficient in MS Office Suite: Microsoft Word, Excel, Outlook, and PowerPoint.

+ Demonstrated accuracy in data entry for online supply ordering. Detail-oriented with strong prioritization skills to meet deadlines.

+ Excellent organizational skills and the ability to follow through on tasks.

+ Strong communication and interpersonal skills.

+ Capability to perform under pressure and manage multiple tasks in a fast-paced environment.

+ Willingness to work occasional overtime as necessary.

+ A commitment to exceptional customer service.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.



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