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Bookkeeping Assistant/Account Manager

2 months ago

Los Angeles, California, United States Proby's Tax & Accounting Full time
Job Title: Bookkeeping Assistant/Account Manager

Proby's Tax & Accounting is seeking a highly organized and detail-oriented Bookkeeping Assistant/Account Manager to join our team.

Job Summary:

The Bookkeeping Assistant/Account Manager will be responsible for completing data entry for accounting documents, ensuring all client accounts are up-to-date, and maintaining accurate financial records.

Key Responsibilities:

  • Initial data entry on accounting documents
  • Compiling missing information lists for accounts with missing documents
  • Tracking client account status using our accounting tracker system
  • Sending weekly missing info notices to accounting clients via email
  • Corresponding and following up with clients on a weekly and as-needed basis via phone, email, etc.
  • Digitally and physically filing accounting files in their proper places
  • Preparing and delivering acquired accounting material to accounting personnel weekly for data entry
  • Tracking when and what files are with accounting personnel and have been entered along with when they have been delivered back to us via our Accounting Tracker SnapShot google doc
  • Reacquiring accounting materials from accounting personnel along with financial reports
  • Assisting the accounting department with data entry in accounting software
  • Preparing and packaging accounting documents to be returned to accounting clients at the end of each quarter
  • Performing other general office tasks to maintain the workflow of the company, including answering phones, scheduling appointments, replying to emails, greeting clients when necessary, etc.

Requirements:

  • Great organization skills
  • Familiarity with digital filing systems
  • Experience working with Google Drive files
  • Office professionalism
  • Great customer service skills
  • Detail-oriented
  • Prompt and timeliness
  • Ability to work in fast-paced environments
  • Microsoft Excel skills
  • Windows/Mac operating systems experience
  • At least 2 years of office/administrative experience

Work Schedule:

General Office Hours: Mon - Thur 10am - 6pm