Fiscal Specialist 2

2 days ago

Seattle, Washington, United States University of Washington Full time
Fiscal Specialist 2 (Electronic Invoice Specialist) Job Summary

This is a unique opportunity to join the University of Washington's Accounts Payable team as a Fiscal Specialist 2 (Electronic Invoice Specialist). As a key member of our team, you will be responsible for performing technical fiscal analysis and financial reporting, including analysis, planning, interpreting, and reviewing fiscal operations involving an overlap or combination of disciplines.

Under general direction, the Electronic Invoice Specialist will perform a variety of moderately complex and varied fiscal administrative support functions, such as analyzing and developing electronic invoicing requirements, establishing and maintaining process flows related to comprehensive fiscal record-keeping systems, analyzing, establishing, and maintaining electronic invoice (EDI/810) transactions posting in the general ledger, and coordinating diverse cross-unit-wide fiscal support functions such as purchasing, receiving, and fiscal planning.

Key Responsibilities:
  • Develop, modify, and maintain multiple record-keeping and reporting systems for varied and complex sources; develop procedures for implementation, execution, control, and review/audit of fiscal operations.
  • Work with the Accounts Payable Supervisor to forecast electronic invoicing needs/commitments; develop planning documents for expanding our electronic invoice vendor base by conducting analysis of unit needs and resources.
  • Consult with Accounts Payable Supervisor, internal departments, and external vendors to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures.
  • Prepare specialized reports; conduct special studies to research and/or justify fiscal requests/needs.
  • Conduct comparisons of actual performance with process objectives; research and determine causative factors in invoice discrepancy trends; identify potential corrective actions.
  • Analyze, modify, and recommend improvements in subsidiary record-keeping processes; apply knowledge of accounts and program relationships, data flow, audit trails, and internal controls to design, test, and improve processes.
  • Maintain and/or modify manual or automated fiscal reporting/tracking processes to address specific unit needs.
  • Perform duties of Fiscal Specialists I & II.
Requirements:
  • Three years of experience providing administrative support in the area of fiscal and/or business management.
OR

  • Equivalent education/experience.
About the University of Washington

The University of Washington is a world-renowned institution committed to advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists, and other health professionals.

As a member of our team, you will have the opportunity to work with a diverse group of healthcare professionals, researchers, and educators who are dedicated to making a positive impact on the health of our community.

We are an affirmative action and equal opportunity employer, and we are committed to creating a welcoming and inclusive environment for all employees and patients.

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