Administrative Coordinator
2 weeks ago
The Administrative Coordinator will provide critical support to the day-to-day operations of the administration and subcontracting team at Ceres Environmental Services. This role requires a highly organized and detail-oriented individual with excellent communication skills and the ability to work effectively in a fast-paced environment.
Key Responsibilities- Provide administrative assistance to the administration and subcontracting team, including contracting, subcontracting, accounting, and travel coordination.
- Interface with various Ceres managers and subcontractors to ensure seamless communication and collaboration.
- Maintain accurate records and databases, including filing and tracking of contracting and subcontracting documents.
- Assist in preparing weekly payment releases for subcontractors and help secure pre-event agreements.
- Perform various administrative tasks, including data entry, email management, and phone support.
- Run errands and perform other tasks as needed to support the team.
- High school diploma or equivalent required; one year of experience in an office setting preferred.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong communication and interpersonal skills, with the ability to work effectively with diverse groups.
- Proficiency in Microsoft Office, including Word, Excel, and Access.
- Ability to work independently and as part of a team, with a strong commitment to customer service.
- Experience in the disaster response, defense, or construction industry.
- Knowledge of business operations and accounting principles.
- Bilingual skills in Spanish and English.
- Ability to travel up to 10%.
Ceres Environmental Services is an equal opportunity employer and is committed to providing a safe and inclusive work environment. The successful candidate will be required to work in a moderate noise environment typical of an office setting.
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