Operations Coordinator
3 weeks ago
We are seeking an experienced Administration Specialist to perform various administrative functions and drive company success. The successful candidate will be responsible for a range of tasks, including drafting correspondences, planning appointments, greeting guests, answering telephone calls, and maintaining organized filing systems.
Key Responsibilities:
- Draft high-quality documents and correspondences as required
- Plan and schedule appointments, events, and meetings with internal and external stakeholders
- Greet and assist onsite guests in a professional manner
- Answer inbound telephone calls and respond to queries in a timely and efficient manner
- Develop and implement effective filing systems to ensure seamless access to important documents
- Perform other office duties as required, including managing calendars and coordinating travel arrangements
- Initiate contact with clients to discuss outstanding payments and resolve any related issues
Requirements and Qualifications:
- Previous experience in office administration or a related field is essential for this role
- The ideal candidate will possess excellent written and verbal communication skills, with the ability to prioritize tasks and multitask effectively
- A strong attention to detail and organizational skills are also critical for success in this position
- Familiarity with Microsoft Office, including Excel, Outlook, and Word, is highly desirable
- Prior experience in collections or accounting is beneficial, but not necessary
Benefits Package:
- Medical, dental, and vision insurance
- Critical illness, accident, and hospital insurance
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available
- Voluntary life insurance and AD&D coverage for employees and dependents
- Short- and long-term disability coverage
- Health spending account (HSA)
- Transportation benefits
- Employee assistance program
- Time off/leave (PTO, vacation, or sick leave)
Estimated Salary: $45,000 - $60,000 per annum, depending on location and experience.
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