High-Level Support Specialist

7 days ago

Vacaville, California, United States Andrew Lamb Companies Full time

About the Role:

We are seeking a highly skilled and experienced Executive Assistant to support the CEO of Andrew Lamb Companies in a dynamic and fast-paced environment. As a key member of our team, you will provide exceptional support to the CEO, ensuring seamless day-to-day operations across multiple business ventures.

Key Responsibilities:

  • Provide personal and professional support to the CEO, including scheduling, errands, and day-to-day operations.
  • Oversee fiduciary services and CRM management for The Andrew Lamb Team, ensuring seamless client interactions and smooth business operations.
  • Manage and optimize systems, financial reports, and strategic planning across Anchor Co-Living and Sober Living Riches, ensuring alignment with the company's mission to positively impact communities.
  • Handle complex calendar management, email communication, meeting preparation, and project oversight on behalf of the CEO, ensuring efficiency and accuracy.
  • Assist with building management, maintenance, renovations, and property oversight across the company's portfolio.
  • Support the financial management of various business entities, including budget preparation and analysis.
  • Act as a liaison with community organizations, partners, and stakeholders, fostering relationships that align with the mission of Anchor Co-Living and Sober Living Riches.
  • Identify and pursue new business opportunities, partnerships, and collaborations across all business entities.
  • Oversee content creation and distribution to promote the missions of Andrew's businesses.
  • Plan and manage events, workshops, and seminars for Sober Living Riches, ensuring smooth logistics.
  • Mentor and manage junior staff members or interns, aligning them with company goals and ensuring their effective contribution.
  • Evaluate and implement new technologies or tools to enhance efficiency and productivity across all businesses.

Requirements:

  • 2+ years of experience supporting an executive at a high level.
  • Exceptional organizational skills and strong attention to detail.
  • Proficiency in spreadsheet software (Google Sheets/Microsoft Excel), including advanced functions and data analysis capabilities.
  • Tech-savvy and able to navigate new systems quickly.
  • Ability to multitask and prioritize effectively across multiple projects.
  • Strong verbal and written communication skills.
  • Problem-solving abilities with discretion and confidentiality.
  • Customer service focus and a CAN and WILL DO attitude.
  • Valid driver's license and working vehicle.
  • Comfort handling strong personalities and resolving time-sensitive issues.

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