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Procurement Specialist

2 months ago

Port Aransas, Texas, United States University of Texas at Austin Full time

Job Posting Title:

Departmental Buyer

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Hiring Department:

Marine Science Institute

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Position Duration:

Expected to Continue

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Location:

MARINE SCIENCE INSTITUTE

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Job Details:

General Overview

This role is essential in facilitating all procurement activities within the Marine Science Institute.

Key Responsibilities
  • Purchasing: Assist faculty and staff by gathering and documenting information necessary for creating purchase orders, ensuring compliance with federal and state regulations. Act as a point of contact between the department, university purchasing office, and vendors to meet departmental procurement requirements. Prepare and manage various types of purchase orders.
  • Procurement Card Management: Oversee, document, and process all procurement card transactions in line with applicable guidelines. Provide assistance to users regarding usage inquiries and exception requests.
  • Accounts Payable: Handle the analysis and processing of petty cash reimbursements and employee reimbursements.
  • Additional Duties: Support various tasks as needed, including overseeing the safety shoe program and ensuring compliance with shoe specifications.
Required Qualifications

A Bachelor's degree with a minimum of one year of experience in an administrative support role, or a high school diploma/GED accompanied by five years of clerical experience, including at least one year in an administrative support capacity.

Preferred Qualifications
  • Bachelor's degree or further education in procurement.
  • Experience with the procurement processes within the State of Texas or higher education.
  • Familiarity with finance and purchasing applications at the University of Texas at Austin.
Salary Range

$40,000 and above, based on qualifications.

Working Conditions
  • Standard office environment.
  • Frequent use of a keyboard at a workstation.
  • Manual dexterity required.

Required Materials

Resume/CV

Three professional references with contact details; at least one reference should be a supervisor.

Cover letter

Important Notes for Applicants: Ensure all required materials are uploaded before submitting your application. Changes cannot be made post-submission.

Employment Eligibility: Regular staff with six months of continuous employment in their current role are eligible for openings.

Retirement Plan Eligibility: This position is eligible for the Teacher Retirement System of Texas (TRS), contingent on meeting specific hours and duration.

Background Checks: A criminal history background check will be conducted for finalists.

Equal Opportunity Employer: The University of Texas at Austin is committed to equal opportunity and does not discriminate based on various factors.

Pay Transparency: The University will not discriminate against employees for discussing their pay.

Employment Eligibility Verification: New hires must complete the federal Employment Eligibility Verification I-9 form.

E-Verify: The University utilizes E-Verify for work authorization checks.

Compliance: Employees may need to report violations of law under Title IX and the Clery Act.