Administrative Assistant to the Chief Operating Officer

1 week ago


Orlando, Florida, United States Stellar MLS Full time
Job Title: Administrative Assistant to the COO

We are seeking a highly skilled and organized Administrative Assistant to support our Chief Operating Officer (COO) in a hybrid work environment. The successful candidate will be responsible for managing the COO's schedule, facilitating communication, and ensuring the COO's time is optimized for strategic thinking and decision-making.

Key Responsibilities:
  • Manage the COO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare confidential correspondence, expense reports, and other documents as required.
  • Coordinate logistics for meetings, events, and travel, including booking travel arrangements, lodging, and meal planning.
  • Adhere to compliance with applicable rules and regulations regarding board and board committee meetings.
  • Prepare reports on travel and event expenses as requested.
  • Handle routine matters on behalf of the COO with little supervision.
  • Attend Management and Executive meetings, including planning, note-taking, and follow-through on action items.
  • Coordinate rooms for in-house meetings and room rentals when necessary.
  • Provide quality customer service to internal and external customers.
  • Travel and occasional overtime are required.
Requirements:
  • Minimum of five years of experience supporting executives.
  • Previous administrative education preferred.
  • Highly proficient in Windows and Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint).
  • High School Diploma or GED.
  • Real Estate or MLS experience is a plus.
What We Offer:

We offer a comprehensive benefits package, including medical, dental, short/long-term disability, life insurance, personal time off, volunteer days, and a 401K plan. This is a hybrid role, requiring the ability to work in a hybrid work environment both in the office and remotely (in the state of Florida).

We value diversity and inclusion in our organization and understand the importance of each person's contributions. We believe that your skills will make a significant impact on the growth of your department and Stellar MLS, and will contribute to the success of your colleagues and our customers.

We are an Equal Opportunity Employer/Drug Free Workplace and an E-Verify Participant.



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