Administrative Assistant to the Chief Operating Officer
1 week ago
We are seeking a highly skilled and organized Administrative Assistant to support our Chief Operating Officer (COO) in a hybrid work environment. The successful candidate will be responsible for managing the COO's schedule, facilitating communication, and ensuring the COO's time is optimized for strategic thinking and decision-making.
Key Responsibilities:- Manage the COO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare confidential correspondence, expense reports, and other documents as required.
- Coordinate logistics for meetings, events, and travel, including booking travel arrangements, lodging, and meal planning.
- Adhere to compliance with applicable rules and regulations regarding board and board committee meetings.
- Prepare reports on travel and event expenses as requested.
- Handle routine matters on behalf of the COO with little supervision.
- Attend Management and Executive meetings, including planning, note-taking, and follow-through on action items.
- Coordinate rooms for in-house meetings and room rentals when necessary.
- Provide quality customer service to internal and external customers.
- Travel and occasional overtime are required.
- Minimum of five years of experience supporting executives.
- Previous administrative education preferred.
- Highly proficient in Windows and Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint).
- High School Diploma or GED.
- Real Estate or MLS experience is a plus.
We offer a comprehensive benefits package, including medical, dental, short/long-term disability, life insurance, personal time off, volunteer days, and a 401K plan. This is a hybrid role, requiring the ability to work in a hybrid work environment both in the office and remotely (in the state of Florida).
We value diversity and inclusion in our organization and understand the importance of each person's contributions. We believe that your skills will make a significant impact on the growth of your department and Stellar MLS, and will contribute to the success of your colleagues and our customers.
We are an Equal Opportunity Employer/Drug Free Workplace and an E-Verify Participant.
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Orlando, Florida, United States Stellar MLS Full timeJob Title: Administrative Assistant to the COOWe are seeking a highly skilled and organized Administrative Assistant to support the Chief Operating Officer (COO) at Stellar MLS. This is a hybrid role, requiring the ability to work in a hybrid work environment both in the office and remotely (in the state of Florida).Key Responsibilities:Manage the COO's...
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Orlando, Florida, United States Stellar MLS Full timeAbout the RoleWe are seeking a highly skilled and organized Administrative Assistant to support our Chief Operating Officer (COO) in a hybrid work environment. As a key member of our team, you will be responsible for managing the COO's schedule, facilitating communication, and ensuring the smooth operation of the office.Key ResponsibilitiesManage the COO's...
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Orlando, Florida, United States Stellar MLS Full timeAbout the RoleWe are seeking a highly skilled and experienced Administrative Assistant to join our team at Stellar MLS. This is a hybrid role that requires the ability to work in a hybrid work environment both in the office and remotely (in the state of Florida).Key ResponsibilitiesManage the Chief Operating Officer's (COO) schedule, calendar, and travel...
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Orlando, Florida, United States Stellar MLS Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Assistant to support the Chief Operating Officer (COO) at Stellar MLS. This is a hybrid role that requires the ability to work in a fast-paced environment and prioritize multiple tasks effectively.Key ResponsibilitiesManage the COO's calendar, schedule appointments, and coordinate travel...
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Orlando, Florida, United States Stellar MLS Full timeAbout the RoleWe are seeking a highly skilled and organized Administrative Assistant to support our Chief Operating Officer (COO) in a hybrid work environment. As a key member of our team, you will be responsible for managing the COO's schedule, facilitating communication, and ensuring the smooth operation of the office.Key ResponsibilitiesManage the COO's...
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Orlando, Florida, United States Stellar MLS Full timeAbout the RoleWe are seeking a highly skilled and organized Administrative Assistant to support our Chief Operating Officer (COO) in a hybrid work environment. As a key member of our team, you will be responsible for managing the COO's schedule, facilitating communication, and ensuring the smooth operation of the office.Key ResponsibilitiesManage the COO's...
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Orlando, Florida, United States Stellar MLS Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Assistant to support our Chief Operating Officer (COO) in a hybrid work environment. The successful candidate will be responsible for managing the COO's schedule, facilitating communication, and ensuring the COO's time is optimized for strategic thinking and decision-making.Key...
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Orlando, Florida, United States Stellar MLS Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Assistant to support our Chief Operating Officer (COO) in a hybrid work environment. The successful candidate will be responsible for managing the COO's schedule, facilitating communication, and ensuring the COO's time is optimized for strategic thinking and decision-making.Key...
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