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Administrative Assistant to the Chief Operating Officer

2 months ago

Orlando, Florida, United States Stellar MLS Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to support the Chief Operating Officer (COO) at Stellar MLS. This is a hybrid role that requires the ability to work in a fast-paced environment and prioritize multiple tasks effectively.

Key Responsibilities
  • Manage the COO's calendar, schedule appointments, and coordinate travel arrangements
  • Prepare confidential correspondence, expense reports, and other documents as needed
  • Provide exceptional customer service to internal and external stakeholders
  • Coordinate meetings, events, and logistics for the COO
  • Maintain accurate records, files, and databases
  • Perform other administrative tasks as required
Requirements
  • Minimum of 5 years of experience supporting executives
  • Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint)
  • Excellent written and verbal communication skills
  • Ability to maintain discretion and confidentiality
  • Strong organizational and time management skills
  • Ability to work in a team-oriented environment
What We Offer

Stellar MLS offers a comprehensive benefits package, including medical, dental, short/long term disability, life insurance, personal time off, volunteer days, and a 401K plan. We are an Equal Opportunity Employer/Drug Free Workplace and an E-Verify Participant.