Administrative Assistant

2 weeks ago

San Jose, California, United States Vishay Intertechnology Inc Full time
Administrative Assistant Opportunity

We are seeking a highly skilled Administrative Assistant to join our team at Vishay Intertechnology Inc. in San Jose, CA. As an Administrative Assistant, you will provide administrative support to our department managers and employees worldwide. Your responsibilities will include acquiring and compiling data, preparing reports, coordinating meetings, and making travel arrangements. You will also be responsible for ordering supplies, filing and records maintenance, and incoming and outgoing mail. Additionally, you will develop, publish, and maintain key measurement charts and data, and provide analytical and specialized administrative support.

Key Responsibilities:
  • Prepare monthly reports
  • Provide administrative support in the main lobby, welcoming visitors and guests and directing them to the right contact
  • Answer and transfer phone calls to the correct department and take messages
  • File, organize, coordinate, and assist in meetings
  • Prepare and develop timelines, charts, and graphs as necessary to evaluate business conditions
  • Set up domestic and international travel accommodations and complete expense reports
  • Set up and arrange departmental lunch and dinner
  • Coordinate the processing of purchase requisitions and orders
  • Receive incoming mail and packages, sort, and deliver to the recipient
  • Prepare shipment for outgoing mail and packages
  • Support the administration of QMS processes
  • Support the division QMS head on business process workflow
  • Maintain record files and documentations
  • Organize, coordinate, and assist in meetings
  • Support business process automation projects
  • Support the revision process of QMS documents
  • Support the preparation of San Jose's yearly DNV audit
  • Monitor timely closure of SJ internal audit non-conformances
  • Support division audit management improvement projects

Requirements:
  • Associate's degree, Bachelor's preferred, with 2-4 years of professional business office experience
  • Pleasant personality, excellent verbal and written communication skills, organizational skills, ability to multitask and prioritize workload
  • Ability to work independently, accountable, dependable, and take appropriate action in accordance with direction and standard practice
  • Intermediate to advanced knowledge in the use and operation of computers and software applications, including Microsoft Word, Excel, Access, and PowerPoint, Sharepoint, Promis, and SAP

What We Offer:

Vishay Intertechnology Inc. is committed to a workplace free of harassment and unlawful discrimination. We do not engage in discrimination or harassment based on race, color, age, gender, sexual orientation, gender identity and expression, ethnicity or national origin, disability, pregnancy, religion, political affiliation, union membership, covered veteran status, protected genetic information, or marital status in hiring and employment practices. This position requires access to information subject to the International Traffic in Arms Regulations and/or the Export Administration Regulations. As such, this position is open only to applicants who qualify as U.S. Persons as defined by 22 C.F.R. §120.15. U.S. Person includes U.S. Citizen, lawful permanent resident, refugee, or asylee. We are an equal opportunity employer and are committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact assistance.

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