Special Assistant to the Executive Director
4 days ago
We are seeking a highly skilled and experienced Special Assistant to join our team. As a key member of our executive office, this person will provide critical support to the Executive Director, ensuring seamless operations and facilitating effective decision-making. This role requires a unique blend of organizational, technical, and interpersonal skills, as well as a passion for social justice and a commitment to our mission.
Responsibilities
- Calendar management: Schedule appointments, meetings, and events, ensuring timely and efficient use of the Executive Director's time
- Board management: Coordinate logistics, prepare materials, and facilitate smooth execution of board meetings
- Meeting preparation: Support the Executive Director and Chief of Staff in planning and executing meetings, including agenda setting, note-taking, and follow-up activities
- Administrative support: Provide exceptional support to the Chief of Staff, including project planning, coordination, and completion of tasks
- Communication: Develop and maintain effective relationships with stakeholders, including staff, board members, and external partners
Requirements
- 8-10 years of experience in executive support, preferably in a non-profit or advocacy organization
- Proven track record of delivering high-quality results in a fast-paced environment
- Excellent organizational, technical, and interpersonal skills
- Strong written and verbal communication skills, with the ability to adapt to different audiences and contexts
- Proficiency in MS Suite and shared workspace platforms, with intermediate or advanced experience preferred
- Ability to maintain confidentiality and handle sensitive information with discretion
What We Offer
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