Executive Assistant Procurement
1 day ago
We are seeking a highly organized and proactive Executive Assistant to support our Indirect Procurement team in Global Business Services. As an integral part of our team, you will provide calendar management, travel arrangements, and expense report processing for senior executives.
This is an excellent opportunity to build upon your professional experience in a fast-paced corporate environment. You will be a critical team member, performing a wide variety of specialized and administrative functions.
Key Responsibilities:
- Provide extensive calendar management and complex meeting planning in Outlook; manage all travel arrangements and logistics including itinerary building (travel arrangements, passport and visa documents) and expense report processing
- Support Senior Director level: provide calendar support, particularly for large group meetings involving members of executive management, cross-functional teams, and/or external supplier stakeholders and travel support
- Become an expert user of systems and processes deployed by Global Indirect Procurement function (buying portal, travel, credit cards, etc.) to provide feedback used to improve user experience and become an internal champion
- Develop and maintain working relationship with strategic suppliers, consulting partners, including balancing priorities and setting expectations
- Develop and maintain key internal working relationships with peers supporting MCD senior leadership team Global Business Services Organization , key market leadership stakeholders and cross-functional peers and leaders
- Participate in coordination and editing of communications, processes, tasks, and timelines that align with and support overall goals of team and organization while taking advantage of new and changing technology available to teams
- Manage internal websites, communication platforms (Microsoft Engage, etc.), org charts and content related to Global Indirect Procurement function
- Develop, consolidate and edit PowerPoint presentations, agendas, meeting summaries and other materials in support of department meetings
- Process correspondence and invoices for departments supported
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