Procurement Manager

We are seeking a highly skilled and experienced Procurement Manager to join our team at the San Diego Association of Governments (SANDAG). The successful candidate will be responsible for overseeing the delivery of comprehensive procurement services, ensuring adherence to related agency, state, and federal regulations and laws.

• Develop and administer contracts and procurement policies, programs, and activities
• Directly supervise Senior-level employees and oversee a team of about 12 employees
• Oversight of contracts and procurements that fall into the areas of Design and Construction Management, Construction, Alternate Delivery Methods, Real Estate, P-3, and Environmental
• Responsible for critical program areas that are required to keep the agency and team operations strong and modernized, including team resource management, vendor portal administration, DBE oversight, and team training
• Oversee contracting and procurement activities, including the preparation of bid/proposal solicitations and related advertisements, bid/proposal openings and review, pre-award audits, contract/procurement awards and execution, and review of payment requests from contractors
• Ensure the agency's procedures and records are accurate and comply with applicable agency, state, and federal rules and regulations
• Develop and maintain contracting and procurement policies and procedures, streamline workflow to reduce the processing time of contracts and purchase orders, recommend and implement procedural improvements
• Plan, manage, and coordinate the development and implementation of the Contracts program goals, objectives, policies, and priorities
• Develop strategic plans and budgets for Contracts and Procurement in coordination with Senior Analysts in the Department and the Director of Contracts and Procurement Services
• Assist Director of Contracts and Procurement Services in establishing appropriate resource and staffing levels, monitor program activities and allocate resources accordingly
• Supervise, mentor, train, and support career development opportunities for supervisory, professional, technical, and administrative level employees
• Meet with staff to identify and resolve problems, assign projects and programmatic areas of responsibility, review and evaluate work methods and procedures, review staff work when issues or challenges arise
• Identify, establish, and maintain best practices for SANDAG Contracts and Procurement services, develop and implement processes and procedures that are user-friendly for staff and vendors, ensure compliance with funding agencies and public sector contracting requirements
• Facilitate and assist with preparing materials for audits and compliance reviews
• Ensure standard contract language reflects changes to laws, regulations, and ordinances, consult with legal counsel on complex contractual issues
• Prepare, plan, and negotiate terms and conditions for complex multi-jurisdictional, multi-year, or diversely funded contracts and ensure they represent the best interests of the agency
• Provide guidance to staff to resolve contractual issues, including interpreting or negotiating contract language changes, arrange resolution sessions to consider or initiate claims for adjusting compensation or other forms of relief on contracts, recommend appropriate actions and obtain authorization to resolve claims, review, prepare, and submit supporting documents, contracts, service agreements, change orders, and amendments for agency approval
• Assist with monitoring the Disadvantaged Business Enterprise (DBE) and labor compliance and reporting functions
• Participate in the review of plans, specifications, and related documents to be submitted to federal and state agencies for approval
• Serve as a liaison with other departments, establish and maintain relationships with vendors, business representatives, and related public agencies, respond to public inquiries as appropriate and resolve significant and controversial issues
• Keep the Director of Contracts and Procurement Services informed in a transparent and prompt manner of all significant issues impacting the Contracts and Procurement team
• Provide highly responsible and complex professional support to the Director of Contracts and Procurement Services and act as the Director's primary delegate for Contracts and Procurement matters

• Bachelor's degree with major course work in public administration, business administration, finance, law, or a related field
• Seven years of recent, increasingly responsible, professional contracts and procurement experience, including two years of supervisory experience
• Advanced degree and/or a Certified Purchasing Manager (CPM) and/or Certified Professional Contracts Manager (CPCM) designation are desirable
• Demonstrated experience supervising and mentoring professional and technical level employees, experience providing administrative and professional leadership and direction for assigned programs
• Demonstrated success with building an effective team and providing mentorship, training, support for employees, demonstrated ability in overseeing projects, meeting deadlines, and planning and prioritizing workload for self and others
• Demonstrated knowledge of the principles, practices, and current trends related to a comprehensive contracts and procurement program, particularly in the areas of professional services contracts, goods, technology, Architectural and Engineering services, and construction
• Demonstrated ability to lead a comprehensive procurement program that ensures compliance with state and federal policies and procedures
• Experience with all phases of the procurement process, including posting/advertising contracting opportunities, coordinating and facilitating pre-proposal/bid meetings, reviewing proposals/bids for submittal requirements, coordinating the review and selection of consultants/contractors and vendors by project managers, negotiating contract terms and conditions, and preparing contracts, agreements, and task orders
• Demonstrated experience preparing and reviewing various solicitation documents, including Requests for Qualifications (RFQs), Requests for Proposals (RFPs), Invitation for Bids (IFBs) for small, informal, and formal procurements, including Multiple Award On-Call Contracts, Job Order Contracts (JOCs), task orders, amendments, and purchase orders
• Demonstrated knowledge of rules, regulations, and laws related to public agency contracts, including the Brooks Act and Buy America, demonstrated knowledge of sources of funding for regional transportation projects, demonstrated ability to apply and incorporate funding agency requirements into the contracting process
• Demonstrated knowledge of Disadvantaged Business Enterprise (DBE) program and prevailing wage requirements, experience supporting DBE and small business efforts
• Outstanding written and oral presentation and training skills and the ability to communicate clearly and concisely to a variety of audiences, including elected officials, technical staff, and the public, experience preparing clear and concise administrative and management reports
• Knowledge of ERP system support, including functional and transactional support with accounting, production, distribution, billing, vendor order entry and inquiry, and quality
• Strong computer skills and proficiency using various programs from the Microsoft Office Suite, in particular Word, Excel, and Access, and other PC-based applications, experience with OneSolution, Compliance Information Systems, the Contract Management System (CMS), vendor portals, and other project management software

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and experienced procurement professional looking for a new challenge, we encourage you to apply.