Office Administrator

2 weeks ago

Chicago, United States Coyote Logistics Full time
Coyote Logistics is a leading global third-party logistics provider that has moved the industry forward with expertise and integrity for over 15 years. Our strengths lie in our services and solutions, driven by our exceptional people. That's why we're committed to offering a best-in-class employee experience to our global workforce.

We're looking for an enthusiastic and organized Office Administrator to join our team. As the first point of contact for Coyote, you'll play a vital role in ensuring a smooth and positive experience for everyone who walks through our doors. You'll wear many hats, handling a variety of administrative tasks while keeping the office running efficiently.

DAILY TASKS & RESPONSIBILITIES (include, but not limited to):
  • Greet all guests at the front desk.
  • Notify security of all expected visitors.
  • Maintain the conference room calendars, set up meeting spaces, and ensure the front lobby is clean and organized.
  • Be the main point of contact for office maintenance, food and beverage vendors, and event planning.
  • Sort and deliver incoming and outgoing mail.
  • Order and organize office supplies, food, and beverages for the office.
  • Account for and process merchandise/facilities invoices in our PO System.
  • Manage tasks including parking passes, visitor badges, and business card requests.
  • Screen incoming calls with a high degree of professionalism, differentiate business calls from solicitations, and respond and route phone requests accordingly.
  • Organize employee events and keep employees informed about office events, visitors, and news.
  • Schedule local vendors to come into the office daily/weekly/monthly to support community engagement.
  • Manage sports team request process (registering teams, ordering uniforms).
  • Oversee Coyote Store inventory, merchandise orders, and customer merchandise requests.
ESSENTIAL SKILLS & CHARACTERISTICS:
  • 1-2 years of administrative or general office experience
  • Prior event planning experience preferred
  • Friendly, outgoing personality with a positive and enthusiastic attitude
  • Strong organizational skills and a keen eye for detail
  • Excellent communication (written and verbal) and interpersonal skills
  • Professional phone etiquette
  • Proficiency in MS Office Suite (Word, Excel, Outlook)
  • Ability to prioritize tasks, multi-task effectively, and adapt to changing priorities
  • Ability to work independently and take initiative
  • Bilingualism (Spanish preferred) a plus
Coyote will not consider candidates from Colorado, Washington, Nevada, New York, Connecticut, Maryland, Rhode Island, or California for this opening. Due to Pay Transparency laws, candidates from these states must apply in-state to ensure compliance.

Do Well, Be Well
  • Hybrid work model
  • Comprehensive medical, dental, vision, and life insurance coverage
  • Retirement 401(k) featuring employer match
  • Discounted employee stock purchase program
  • Health Savings Account (HSA) & Flexible Spending Accounts (FSAs)
  • Employee Assistance Program (EAP)
  • Industry-leading mental health resources
  • Complimentary membership to Peloton
  • Access to LinkedIn Learning for continuous skill enhancement
  • Paid time off and paid parental and disability leave
  • 3 paid community service days annually
  • 14 employee-led Employee Resource Groups


Important Notice to US Applicants:

Coyote is an at-will employer. We are an Equal Opportunity Employer. Please view Equal Opportunity Posters provided by the OFCCP.

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