Administrative Assistant

1 week ago

Huntsville, United States Lockheed Martin Corporation Full time

Description:The coolest jobs on this planet… or any other… are with Lockheed Martin Space.

The THAAD Program is seeking an Executive Assistant to join our mission in Huntsville, AL

In this role you will provide administrative support to the Sr Program Managers for USG Weapon System Development and THAAD Post-Production on the THAAD Leadership team in Huntsville, Al. This position will perform diverse administrative duties, which by nature of the position involves high-level contacts with other Lockheed Martin executives, U.S. and foreign partner companies, and senior Government customers. You will be exposed to sensitive information necessitating considerable use of discretion, judgment, tact, and diplomacy. Since assignments will change on a frequent basis, the successful candidate must be able to utilize judgment and initiative to complete daily tasks, relying on knowledge in a variety of clerical, computer, and secretarial applications to complete those tasks. Requires coordination with other administrative assistants for coverage of shared responsibilities and projects. Four day work week (Monday-Thursday), but may be asked to flex time to support leaders as needed.

In this role you will be responsible for:

Administrative support

* Maintains and assists assigned PMs and supports other leaders with calendar maintenance, as required.
* Evaluates PMs schedule and establishes appointment priorities to include rescheduling, refusing appointments or invitations, or arranging for staff members to represent the PM.
* Ensures that requests for action or information are relayed to the appropriate staff members as needed.
* Responsible for the maintenance and oversight of administrative files and business continuity files.
* Answers and screens phone calls and responds to emails.
* Maintains daily awareness of location/contact numbers for members of assigned Executives if offsite.
* Coordinates and requests graphics development, printing services and IT services.
* Provides support to planning and execution of employee morale and engagement events and employee event communications.
* Provides support to community engagement / volunteer events.

Visitor coordination and reception support

* Helps coordinate visits to the facility for people planning to visit assigned PMs, to include proficiency with LM visit management systems.
* Ensures visitors are escorted to and from the Executive Area / meeting location.
* Assists visitor with maps, directions, hotel accommodations, local amenities, and internal resources.
* Provides visitors with local instructions and resource requirements.

Conference room meeting coordination

* Coordinates, prioritizes, and maintains rooms to ensure availability for facility leadership.
* Coordinates with meeting sponsors for meals/refreshments when required.
* Completes (for approval) and submits expense reports and requests for payment for refreshments/meals.
* Sets up meetings, Skype Meetings, Conference Calls and VTCs for assigned executives in the appropriate locations and ensures they are connected prior to start time.

PM travel

* Coordinates and arranges travel (in-country and overseas) using the LM travel system for reservations.
* Submits approved expense reports upon completion of travel and files documentation.
* Prepares receipt packages for reconciliation of Corporate credit card account statements. Some travel required.

Basic Qualifications:

* Microsoft Office application proficiency to include Word, PowerPoint, Excel, Outlook, and SharePoint.
* Prior Executive Assistant experience supporting executive level management preferred.
* Experience with booking travel.
* Ability to obtain Department of Defense Secret clearance (U.S. Citizenship required).

Desired Skills:

* Active Secret Clearance.
* Experience with Dept of Defense customers.
* Knowledge of military protocol and etiquette.
* Creation of or familiarity with high-level executive processes.
* International travel booking.
* Advanced verbal and written communication skills.

Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.

Clearance Level: Secret

Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.

Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position: 4x10 hour day, 3 days off per week

Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They're dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.

As a leading technology innovation company, Lockheed Martin's vast team works with partners around the world to bring proven performance to our customers' toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.

Experience Level: Hourly/Non-Exempt

Business Unit: SPACE

Relocation Available: Possible

Career Area: Administrative

Type: Full-Time

Shift: First

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