Office Manager

7 days ago


West Chester, United States Senior Helpers of the Treasure Coast Full time
Senior Helpers

Private Duty Home Healthcare Agency looking for a person with experience to join our team. Our agency is looking for a qualified candidate to perform the duties of an Case Manager. These duties include but are not limited to: Client Inquiries, Hiring, Scheduling, Caregiver Services, and Client Services. Comfort talking to clients and families is required. Additionally, comfort within Microsoft and related applications is required.

We are excited about the growth we anticipate in the coming months and years. We hope to find an Case Manager with the same passion and excitement as well.

As a member of our Home care agency, you will be at the forefront of our mission to provide compassionate care and improve the quality of life for our clients, their families and our employees.

Our agency is proud to be the first and only national in-home care provider to receive certification as a Great Place to Work. Our STNAs ( State Nursing Assistant & HHAs (Home Health Aides) and staff are treated with respect in an inclusive environment, enjoy employee pride and camaraderie, and recognize that the work they do makes a real difference for our clients.

Primary Responsibilities

· Under direct supervision of the owner and Director of Operations where appropriate, select, schedule, and coordinate caregivers based on assessment and care plan information for new and existing clients. Maintains appropriate gross profit margin for each case

· Maintain all scheduling of caregivers and respond to situations where scheduling conflicts, emergencies and/or “call-outs” arise. Company schedule must be complete for the next business day/weekend before leaving for the day

· Track and record in Soneto all instances of assignment refusals, call-outs, late arrivals, early departures, etc. and share information with the CM or OM on a regular basis as determined by the CM

Communicate with the Director of operations to Hire for the Void on a regular basis

· May assist in keeping caregiver files up to date, including tracking expirations of any licensing, insurance, etc. in Soneto. Collects new documents as directed, notifies CM when new documents cannot be obtained.

· Audits time cards on a regular basis to ensure hours match scheduled hours

· On Call on every other weekend

Qualifications:

· Minimum of one year of Case manager experience

· Professional experience in the field of Customer Service and Management

· Knowledge of general healthcare staffing requirements

· Team player, excellent verbal and communication skills, adaptable in different situations, possesses excellent client interaction skills, able to multi-task and work independently

· Must have experience using telephones with multiple lines, multi-task on several calls and maintain professionalism and patience with a fast paced environment

· Excellent problem solving abilities are a requirement, schedule conflicts are bound to arise that will require creative solutions

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time


  • Office Admin/Manager

    2 months ago


    West Chester, United States Go Green Cleaning Experts Part time $18 - $22

    Job Details:Urgently Hiring!Sign on Bonus for the right candidate!Monday - Friday We are seeking a highly organized and motivated Office Manager to join our team. The Office Manager will play a critical role in ensuring the smooth operation of our office, managing administrative tasks, and supporting our team in delivering exceptional service to our...

  • Office Manager

    2 months ago


    West Valley City, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...


  • West Chester, United States Transwall Office Systems, Inc. Full time

    Job DescriptionJob DescriptionProject ManagerDo you enjoy working in a fast-paced environment alongside an awesome team? Transwall is a well-established manufacturer of moveable floor-to-ceiling and architectural wall systems. As a financially strong, growing mid-size company, we enjoy a casual but energetic work environment with a leadership team committed...

  • Office Manager

    2 weeks ago


    Chester, United States St. Vincent's Hospital Westchester Full time

    Job DescriptionOffice Manager, Outpatient Mental Health Services Under the supervision of the Clinic Director, the Office Manager has primary responsibility for the oversight and implementation of most support staff functions. This includes the supervision and task assignment of two full-time secretaries, coordinating office operations with clinical staff...

  • Dental Office Manager

    2 months ago


    West Jordan, United States Platinum Dental Services Corporate Office Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompany partiesDental insuranceHealth insurancePaid time offTraining & developmentVision insuranceLead with Excellence - Join Platinum Dental Services as an Office Leader!Why Platinum Dental Services?Competitive Compensation: Earn 5060k per year with excellent prospects for career development and...

  • Office Administrator

    3 weeks ago


    West Chester, United States Sunrise Comfort Solutions LLC Full time $40,000 - $100,000

    Job DescriptionJob DescriptionWe are seeking a highly organized and proactive Office Administrator to manage the day-to-day administrative tasks and ensure smooth office operations. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. The following outline the core responsibilities and...


  • West Chester, Pennsylvania, United States NTI Full time

    Office AdministratorWe are seeking a detail-oriented and tech-savvy Office Administrator to support the smooth operation of our office.Key Responsibilities:Input data into multiple tracking databases.Create and maintain accurate employee files.Collect and distribute mail efficiently.Respond to requests for information and create shipping documents.Verify...

  • Fiduciary Officer

    4 weeks ago


    West Chester, Pennsylvania, United States First Financial Bank Full time

    We do the right things, right now. We do them in a way that is relevant to our clients. Become a part of our history as it continues to be written If you are interested and qualified for this role, we invite you to apply.The Fiduciary Officer is responsible for the efficient administration of Trust Accounts for FFB wealth management clients where the Bank is...

  • Fiduciary Officer

    4 weeks ago


    West Chester, United States First Financial Bank Full time

    We do the right things, right now. We do them in a way that is relevant to our clients. Become a part of our history as it continues to be written! If you are interested and qualified for this role, we invite you to apply.The Fiduciary Officer is responsible for the efficient administration of Trust Accounts for FFB wealth management clients where the Bank...


  • Chester, United States MELLANSON ENTERPRISES LLC Full time

    Job DescriptionJob DescriptionPosition Title: Office ManagerDuties and Responsibilities:·       Maintain client records in an accurate and timely manner ·       Maintains the day to day functioning of the office environment ·       Prepare agency monthly billings ·       Type and maintain all correspondence assigned by...


  • West Chester, United States FedEx Office and Print Services Full time

    POSITION SUMMARY: The Store Consultant consistently delivers a positive customer experience to all customers, utilizing consultative skills to anticipate customer needs, suggest alternatives and provide solutions. This customer service focused team member is knowledgeable in all areas of the Store's business, including print, signs & graphics, and shipping....

  • Office Admin

    1 week ago


    West Chester, United States NTI Remote Work Freelance Full time $23

    Position Overview: We are seeking an Office Admin who works more independently but with direction coming from the plant manager. You must be detailed oriented and have good Microsoft Office computer skills. Essential Duties and Responsibilities:Input data into multiple tracking databases.Create and maintain employee files.Collect and distribute mail.Answer...

  • Loan Officer

    1 month ago


    West Chester, Pennsylvania, United States VRA Realty Full time

    Ready to Ignite Your Career & Transform Home-Buying Dreams into Reality?VRA Realty in partnership with Vanguard Lending, LLC offers a game-changing Loan Officer Concierge Program for superstar mortgage originators like youReview and manage loans like a maestro, ensuring everything aligns with regulatory symphonies and our high-octane guidelines.Crystal-clear...


  • West Chester, Pennsylvania, United States Joseph J. Danielle Full time

    About Joseph J. Danielle Joseph J. Danielle is a thriving construction company seeking a highly organized and detail-oriented Construction Office Support Specialist to join our team. In this role, you will provide essential administrative and clerical support to our project managers, general contractors, and office staff, ensuring smooth operations and...


  • West Chester, Pennsylvania, United States Transwall Office Systems, Inc. Full time

    Job OverviewPosition: Finishing Operations on Paint LineTranswall Office Systems, Inc., established in 1963, is a reputable mid-sized manufacturer specializing in architectural wall systems. We are currently seeking a dedicated Production Associate to manage the delivery of painted aluminum components in accordance with client specifications. This role...


  • West Chester, United States West Chester University of Pennysylvania Full time

    25-19 Student Services & Records Assistant (Management Technician) - Office of Registrar Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Office of Registrar invites applicants for the posit...

  • Front Office Staff

    3 months ago


    West Chester, United States Perfection Gymnastics School Full time

    Job DescriptionJob DescriptionDescription:Welcome Center/Front Office Staff (PT/FT)Front Office Personnel at Perfection Gymnastics are the first point of contact for our customers, and they strive to build relationships with all parents, students, and staff. These relationships allow the Office Staff to assist our customers in the most effective way while...


  • West Chester, Pennsylvania, United States Cremstar of NJ Full time

    Cremstar of NJ is seeking a dedicated and compassionate Funeral Home Office Manager to join our growing team. In this role, you will play a vital part in providing exceptional service to families during difficult times. You will be responsible for managing administrative tasks, coordinating with various stakeholders, and ensuring smooth operations within...


  • West Chester, Pennsylvania, United States Team Georgia Careers Full time

    Position Overview:As a Prison Security Officer, you will play a crucial role in ensuring the safety and security of incarcerated individuals within correctional facilities. Your responsibilities will include:Custody Maintenance: Safeguarding and overseeing the well-being of inmates and other detained individuals.Order Enforcement: Upholding discipline and...


  • West Chester, United States Miami Heating & Cooling Full time

    Job DescriptionJob DescriptionFULL-TIME OFFICE SUPPORT POSITION DESCRIPTION2024POSITION: Full-time Office Support/AdminDEPARTMENT: AllREPORTS TO: General Manager/OwnerHOURS: Monday thru Friday – (8am-5pm)PURPOSE: To provide effective & accurate support of office activities ensuring thorough communication geared toward sales and profit growth...