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Property Tax Assistant

3 months ago

Indianapolis, United States DuCharme McMillen & Associates Inc Full time
Why are long tenures and low turnover rates the norm at DMA? When you are an employee owned company, you are all about your employees, and here is proof:

  • 2023 Great Places to Work Certified
  • Employee stock ownership program eligibility begins day one of employment. ESOP contribution is targeted at 6% of your annual compensation.
  • Company aid Paternity & Maternity Leave.
  • Generous PTO package plus 2 paid floating holidays and 1 day of paid volunteer time off.
  • Company match charitable giving
  • Fitness Reimbursement program.
  • Home office equipment reimbursement.
  • Multiple benefit plans, eligible day one of employment.
  • Modern, laid back office environment.
  • Executive team invested in the success and happiness of our employees.
Position Summary

The Property Tax Assistant provides administrative support to team members in the personal property compliance process.

Essential Duties and Responsibilities
  • Perform property tax data entry into PTMS, OneSource, PowerPlan, and DMA’s internal software PTCA
  • Sort and distribute incoming mail to the appropriate individuals
  • Create folders and file tax renditions
  • Manually prep all tax renditions as directed by the analysts
  • Create and seal mailers to be given to the mail clerk for mailing
  • Log certified numbers into PTCA for tax return filings and tax bills
  • Contact taxing authorities to request information
  • Assist with filing of extension requests and updating PTCA accordingly
  • Copying and scanning of Returns, Renditions, Notices, Tax Bills, Work papers, etc.
  • Breaking out and renaming of scanned documents to be placed in client folders that will be uploaded to DMA’s web portal
  • Ensure all applicable returns/renditions/tax bills and remittances are printed, matched, scanned and mailed in a timely manner
Non-essential Duties and Responsibilities
  • Preparation of tax payments on behalf of clients for jurisdictional liabilities by assigned due date
  • Compare preprinted rendition information to PTMS and update the system as needed
  • Assist team members in preparation of exception reports and addressing client inquiries
  • Perform other duties as assigned
Education and Qualifications
  • High school diploma or equivalent required
  • 0-2 years’ office or administrative experience preferred
  • Intermediate knowledge of Microsoft Word and Excel
  • Familiarity with database entry with high level of attention to detail and accuracy of data entry work
  • Strong verbal and written communication skills
  • Ability to multi-task and meet required deadlines
  • Organization and the ability to excel in a fast-paced environment
  • Ability to work overtime as required


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