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Senior Administrative Assistant
2 months ago
Job Duration: 5 months contract
Location: Boston, MA 02110
Duties:
- Minimum of 3+ years of Executive Assistant or Senior Administrative Assistant experience in a corporate financial setting.
- Must be highly motivated and willing to go above and beyond to fulfill duties of role with minimal training needed
- Able to work in a fast-paced environment- assertive personality with a proactive mindset
- Strong experience booking domestic and international travel/ managing expenses
- Able to work with Managers/Leaders to assist in prioritizing schedules and ensure the leader is available for the travel
- Ability to work in an environment where change in schedules and priorities exist
- Highly detailed and ability to follow up
Skills:
- Booking travel
- Handling expense reports
- Managing multiple calendars
- Event planning (for example dinners for 20+ guests)
- Performing a range of administrative support activities for a major organizational functional area.
- Prepare, transcribing, composing, typing and editing correspondence, agendas and minutes and other documents.
- Scheduling and coordinating meetings, events, interviews and appointments.
- Preparing reports.
- Gathering and analyzing basic information.
- Sorting, screening and distributing mail.
- Operating standard office equipment and using required software applications.
- Make administrative and procedural decisions and judgments.
- Analyze and solve problems.
- Maintain currency in modern office management methods and techniques.
- Attend to detail while maintaining a big picture orientation.
- Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.
- Communicate effectively, both orally and in writing.
Education:
- Bachelor's Degree and a minimum of 3+ years of experience as an Executive Assistant or Senior Administrative Assistant
Additional details
- Temporary role to assist the Boston Investment Banking team while associate is on leave until end of January 2025
- Local candidates only- will work on-site in downtown Boston. Most employees take the train to commute to the office. Daily parking is available but is not recommended due to cost.
