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Document Control Specialist

2 months ago

Kansas City, United States Herzog Full time
Overview

KC Streetcar is looking to grow our team Join the KC Streetcar team to do something unique and exciting as you play an important role in KC's future. Enjoy a job where every day is different, you can earn while you learn, and you have opportunities to advance and grow right along with us. Your next stop? A chance to love what you do ... at KC Streetcar

Herzog Transit Services, Inc. is currently looking for a Document Control Specialist in Kansas City, MO.

The successful candidate will work full time with normal weekday hours being 8am - 5pm at the streetcar project office located at 600 East 3rd Street, Kansas City, MO. Since we run a seven day/week operation, it may be necessary on occasion to work nights, weekends and special events. The position will report directly to the General Manager and provide administrative support to the entire HTSI Streetcar Team. This person will need to be highly detailed and organized. Computer proficiencies will need to be demonstrated as a minimum for the required programs listed below.

Duties and Responsibilities:

*This is a non-exhaustive overview of the job duties for this position.
  • Coordinate between HTSI and KCSA Streetcar staff
  • Perform a variety of clerical duties that may include the following tasks:
    • Data entry
    • Record keeping
    • Prepare contractual compliance reports and submittals
    • Receive and process subcontractors' invoices
    • Assist with inventory control process and procurement
    • Schedule meetings, conference calls and video meetings
    • Procure office supplies and equipment
    • Coordinate employee benefits and payroll with corporate office
    • Prepare and process employee expense reports
    • Monitor required contract deliverables
    • Prepare PowerPoint presentations and illustrative documents
    • Serve as employee liaison with corporate human resource office
  • Regular and consistent engagement, participation and promotion of Herzog's Culture and its essential behaviors are a requirement for this position.
  • Regular and predictable attendance and punctuality are a requirement for this position.
  • Other duties as assigned.
Qualifications:
  • High School diploma or GED
  • College degree preferred but not required
  • In order to be considered for this position, candidates will need to demonstrate computer proficiencies with the below programs:
  • Microsoft Office (Word, Excel, PowerPoint, Outlook, Publisher)
  • Adobe Acrobat
  • InDesign
  • Dropbox, Cloud based storage access
  • Google Docs, Drive and Calendar
  • Printers, copiers, scanners and fax machines
  • Research online information for providing support to different departments
  • Minor troubleshooting computer related problems
Pre-Employment Requirements:
  • Subject to pre-employment background check and motor vehicle report review.
  • Subject to pre-employment physical, medical evaluation, and drug screen.
  • Must successfully pass color/vision examinations as required by the position.
  • Successfully complete and maintain any required safety certification and testing on an annual basis.
Physical Requirements:

The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This position will be physically demanding at times. This is a non-exhaustive overview of the physical requirements of this job.
  • Work primarily in an office environment.
  • Frequently sits for extended periods of time.
  • Frequently use a computer keyboard and office related equipment.
  • Requires occasional standing, walking, lifting, stooping or bending.
Safety:
  • Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.
Benefits:
  • Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.


Why Herzog:

Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas.

Over the course of our 50+ year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects.

We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence.

Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results.

Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team.

We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today.

It is the policy of Herzog Transit Services, Inc. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.