Office Administrator

2 weeks ago


Dallas, United States RealManage Full time
Overview Company Overview:

RealManage, an Inc. 5000 firm, operates in 26 states, providing comprehensive services to homeowners' associations, condominiums, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. 

Recognized as one of the fastest-growing companies (#3 out of 5,000+ firms) in community management, RealManage delivers exceptional solutions with the best people, practices, and cloud-based/mobile technology at competitive prices.

Our Mission

RealManage is committed to exceeding customer expectations, offering transparency, and fostering innovation. We strive to measure and improve our performance rapidly, cultivate a professional, diverse, and growth-oriented work environment, and build a financially robust organization for industry-leading innovations.

Core Values:

Integrity: Always do the right thing.

Respect: Mutual respect is the foundation of every RealManage relationship.

Selflessness: Embrace teamwork and contribute to something larger than ourselves.

Personal Relationships: Recognize that business is about people, and people do business with those they like.

Always Improving: Continuously learn, grow, and evolve; at RealManage, we are always getting better.

Responsibilities

The Office Administrator provides support to the Executive Vice President of Client Solutions and ensures the Dallas VCM office runs efficiently. While ensuring the values and culture of VCM, Inc. are always demonstrated, the Office Administrator provides administrative assistance in support of the company’s goals and objectives. A successful candidate must be a self-starter, take initiative, be extremely organized and able to thrive in a fast-paced environment.

Position Responsibilities

  • At all times, demonstrate and promote the mission, values and culture of VCM, Inc.
  • Check and respond to voicemails, emails, and mail inbox daily.
  • Provide general office administration duties to ensure our office spaces are clean, welcoming and comfortable for our guests and our employees
  • Open, scan/file as needed and distribute daily incoming mail. Administration of outgoing mail, postage meter and mail related supplies and incoming/outgoing overnight mailings
  • Assist both VCM EVPs with various clerical projects including occasional email maintenance, calendaring, correspondence and executive expense tracking.
  • Manage company announcements for associate birthdays, anniversaries, new employees and promotions, along with purchasing gifts, cards and gift cards as needed
  • Help create and coordinate various office competitions, themed campaigns, training events and other event related projects, to include printing, in-house marketing and other tasks to ensure desired outcome
  • Coordinate meetings as assigned. Sends out invites, prepares materials, reserves and sets up conference rooms with audio, visual and all conference call/Zoom, etc. needs prior to meeting.
  • Assists team members with various on and offsite company events on holidays, training days or other special days as designated. Ensure remote VCM offices are teleconferenced in and hosted as appropriate, providing inclusivity of remote team members.
  • Assist with social media accounts as requested, taking photos during events or assigning/requesting photos of other team members
  • Maintain conference room reservations as needed
  • Provide/order office supplies
  • Track inventory of VCM branded merch and order as necessary
  • Assist operational directors and administrative team with new hire onboarding, including systems access, building access, and appropriate hardware. Ensure office space is clean, functional and welcoming before start date.
  • Work with team members to assist in employee off-boarding process as needed.
  • Responsible for a welcoming, clean break room, and organized storage spaces.
  • Coordinate with contractors and building management regarding routine and other cleaning, facilities and maintenance issues to ensure office is clean, welcoming and the appropriate temperature
  • Provide telephone back up and occasional training for Customer Service Team as needed
  • Additional duties and projects, as assigned by Executive Vice Presidents.
Qualifications

Key Competencies / Qualifications 

  • Education: Highschool diploma or equivalent
  • Previous administrative or related experience
  • Ability to communicate clearly and effectively both orally and in writing
  • Demonstrated proficiency in Word, Power Point, Outlook, and Excel. Microsoft Publishing, Adobe Illustrator or Canva experience helpful.
  • An effective self-starter with problem solving skills who can perform a variety of work with minimal directions
  • Excellent organizational and multi-tasking skills to ensure timely completion of responsibilities and proactive communication with EVPs
  • Excellent, professional communication skills
  • Emotional Intelligence and good judgement with high ethical and confidentiality standards
  • Performs well under pressure; treats others with respect and consideration regardless of their status or position
  • Adapts well to changes in the work environment

Pay and Benefits:

$18.00 to $20.00, depending on education and experience.

Benefits include:

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Life and Disability Insurance
  • HSA (Required High Deductible Medical Plan to be eligible)
  • FSA 
  • Education Reimbursement 
  • 401K matching 
  • Employee Assistance Program (EAP)
  • 11 paid Holidays


  • Dallas, Texas, United States Private Family Office Full time

    Position Overview: Executive Personal AssistantThis is a full-time role dedicated to providing comprehensive support to the principal and their team through various administrative functions and task management. The primary responsibility involves collaborating closely with the Executive Assistant to the CEO in organizing both personal and professional...


  • Dallas, Texas, United States Oak View Group Full time

    Job Summary:Oak View Group is seeking an experienced Office Administrator to join our team. As an Office Manager at Oak View Group, you will be responsible for providing general office/administrative/accounting support to our company.Key Responsibilities:Provide general office/administrative/accounting support including input of weekly cash and sales...


  • Dallas, Texas, United States Cognitus Consulting Full time

    About the RoleThe Office Manager will play a crucial role in ensuring that our office operations run smoothly and are successful in supporting other business activities. An ideal candidate will be an organized, reliable, and results-driven professional who can supervise administrative staff and manage office procedures efficiently.Key ResponsibilitiesOversee...

  • Office Administrator

    3 weeks ago


    Dallas, United States HP Village Management, LLC Full time $40,000 - $60,000

    Job DescriptionJob DescriptionWe are seeking an organized, self-motivated Office Administrator to provide general support to our tenants and staff. You will greet guests when they arrive, answer phone calls, respond to emails, and organize files. When office supplies run low, you will be responsible for replenishing the supply and restocking the shelves. You...


  • Dallas, United States Spot On Talent Full time

    Do you love being the first person to greet visitors with a warm and friendly smile? Private Equity firm in uptown Dallas is seeking an Office Administrator/Receptionist that has a high degree of professionalism and exceptional administrative and organizational skills. You will be the face to the client ensuring a seamless and exceptional experience during...


  • Dallas, United States Spot On Talent Full time

    Do you love being the first person to greet visitors with a warm and friendly smile? Private Equity firm in uptown Dallas is seeking an Office Administrator/Receptionist that has a high degree of professionalism and exceptional administrative and organizational skills. You will be the face to the client ensuring a seamless and exceptional experience during...

  • Office Administrator

    3 weeks ago


    Dallas, United States Cloud Rx Pharmacy Full time

    Job DescriptionJob DescriptionPosition SummaryWe are seeking a detail-oriented and proactive Office Administrator to manage our office operations. This role requires a proactive, self-starter with excellent organizational skills, the ability to handle multiple tasks efficiently, and a strong focus on creating and managing competing priorities. The ideal...

  • Office Administrator

    3 weeks ago


    Dallas, United States The Beneficient Company Group USA LLC Full time

    Job DescriptionJob DescriptionPosition Summary:The Office Administrator will play a crucial role in supporting our executive team, and facilities department. Additionally, this role will include reception coverage on our executive floor. The ideal candidate will possess excellent communication skills, the ability to handle multiple tasks efficiently. The Sr....


  • Dallas, Texas, United States Jobot Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Manager to join our dynamic team at Jobot. As the backbone of our operations, you will be responsible for ensuring the smooth running of our office on a day-to-day basis.Key ResponsibilitiesOversee general office operations and manage office supplies and equipment.Coordinate internal and...


  • Dallas, United States Environmental Protection Agency Full time

    JOB SUMMARY: This position is in Region 6, Land, Chemical and Redevelopment Division . About Region 6: Region 6 This is an office-centered position--you must physically report to the duty station stated in this announcement on a regular basis. EPA offers work-from-home and work schedule flexibilities as described in the Benefits section. MAJOR DUTIES: At the...


  • Dallas, Texas, United States Hilltop Holdings Full time

    Welcome to Hilltop Holdings Hilltop Holdings is a prominent financial services organization headquartered in Dallas, Texas, committed to delivering a diverse array of financial solutions through its subsidiaries: PlainsCapital Bank, PrimeLending, and HilltopSecurities. PlainsCapital Bank serves as a leading commercial banking institution throughout Texas....

  • Office Administrator

    5 hours ago


    Dallas, Texas, United States The Parvin Group Full time

    Job SummaryThe Parvin Group is seeking a highly organized and detail-oriented Receptionist to join our team at our downtown office. As the first point of contact, you will be responsible for greeting and hosting all guests, coordinating front-desk activities, and distributing general corporate employee correspondence and phone calls.Key ResponsibilitiesMeet...


  • Dallas, Texas, United States CIM Roofing Inc. Full time

    Job OverviewPosition SummaryThe Office Administration Supervisor is responsible for overseeing the efficient operation of office functions within CIM Roofing Inc. This role involves a variety of administrative tasks aimed at supporting the management team and ensuring smooth internal processes.Key ResponsibilitiesMaintain and organize company records and...


  • Dallas, Texas, United States OrthoLoneStar PLLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Administrator to join our team at OrthoLoneStar PLLC. The successful candidate will be responsible for overseeing the day-to-day operations of our facility, ensuring seamless communication and collaboration among staff members, and providing exceptional customer service to our patients and...


  • Dallas, Texas, United States Lions Legal LLC Full time

    Job OverviewRole Summary: The Office Administration Supervisor is responsible for overseeing the administrative functions within the organization, ensuring efficiency and effectiveness in service delivery.Key Responsibilities:Facilitate communication of client feedback and suggestions to enhance company operations.Recruit and onboard competent personnel for...


  • Dallas, Texas, United States Conant Automotive Resources LLC Full time

    Office ManagerCompany: Conant Automotive Resources LLC | Type: Full Time | Monthly Salary Range:TBDPosition Overview:We are seeking a meticulous and organized Office Manager to oversee the daily administrative functions of our organization. The ideal candidate will possess a robust background in office administration, exceptional leadership capabilities, and...


  • Dallas, Texas, United States Dallas County Full time

    OverviewAs an integral part of the Dallas County team, the Administrative Support Officer provides essential organizational assistance to elected officials, ensuring the smooth coordination of office operations and personnel for optimal efficiency.Key ResponsibilitiesAct as a representative for the Commissioner in various meetings and engagements.Assist...


  • Dallas, Texas, United States CQ Partners Full time

    Job Description**Job Summary**CQ Partners is seeking an experienced and ambitious professional to fill the role of Office Administrator. As a key member of our team, you will be responsible for managing the day-to-day operations of our medical office, ensuring seamless patient flow, and providing exceptional customer service.Key Responsibilities:Operations...

  • Office Supervisor

    7 days ago


    Dallas, Texas, United States Saunders Staffing Agency Full time

    About the JobAdministrative Operations ManagerAt Saunders Staffing Agency, we are seeking an experienced Administrative Operations Manager to oversee the day-to-day operations of our administrative departments. As a key member of our team, you will be responsible for coordinating Firmwide initiatives and activities, providing supervision and guidance to...


  • Dallas, Texas, United States Shawmut Services Full time

    Job SummaryShawmut Services is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...