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Office Administrator

2 months ago

Dallas, United States Spot On Talent Full time

Do you love being the first person to greet visitors with a warm and friendly smile? Private Equity firm in uptown Dallas is seeking an Office Administrator/Receptionist that has a high degree of professionalism and exceptional administrative and organizational skills. You will be the face to the client ensuring a seamless and exceptional experience during visits. From maintaining conference room calendars and keeping them fresh and ready for meetings to ensuring the delivery of materials for meetings, you will be instrumental in the overall feel and function of the office. A beautiful office, great pay and fabulous benefits are just some of the perks.


Responsibilities

  • Welcome visitors to the office, ensuring a professional and hospitable experience.
  • Receive and distribute mail and packages.
  • Assist with event planning.
  • Prepare conference rooms for meetings, ensuring they are tidy, well-stocked, and equipped.
  • Coordinate and manage conference room bookings.
  • Manage vendor relationships for equipment, office supplies and kitchen equipment.
  • Assist with completing expense reports.
  • Order lunches and refreshments for meetings and events.
  • Provide support and coverage for other EA's and administrative assistants when needed.

Qualifications:

  • Bachelor’s or associate degree is preferred or equivalent experience.
  • Client Service Mentality.
  • Prior administrative, office or hospitality support experience preferred.
  • Exceptional customer service and communication skills.
  • Strong written and verbal communication skills.
  • Tech savvy and proficient in office software and scheduling tools.


Work Schedule: This is a full-time, in-office position with regular hours from 8:30 AM to 5:30 PM, Monday through Friday.

If you are a proactive, detail-oriented professional with a passion for maintaining an efficient office, we want to speak to you

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.