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Office Administrator

2 months ago

Dallas, Texas, United States OrthoLoneStar PLLC Full time
Job Summary

We are seeking a highly skilled and experienced Office Administrator to join our team at OrthoLoneStar PLLC. The successful candidate will be responsible for overseeing the day-to-day operations of our facility, ensuring seamless communication and collaboration among staff members, and providing exceptional customer service to our patients and clients.

Key Responsibilities
  • Facility Management: Oversee the maintenance of a high level of confidentiality, provide quality customer service, and maintain a clean and organized work environment.
  • Staff Supervision: Hire, train, supervise, and evaluate facility employees, ensuring they meet the highest standards of performance and professionalism.
  • Communication and Collaboration: Work cooperatively with other facilities to create a system of quality healthcare delivery, participate in monthly operations meetings, and maintain effective communication with divisional physicians.
  • Administrative Tasks: Responsible for the timely submission of bi-weekly payroll hours, weekly invoices/accounts payable, and daily cash sheet verification.
  • Charge Management: Monitor the submission of charges to ensure timely entry and review status news, approved failed, etc.
  • Staff Development: Promote staff development, assist personnel in meeting goals and objectives, and conduct meaningful appraisals in a timely manner.
  • Confidentiality and Discretion: Handle employee disciplinary problems/actions confidentially and discreetly, documenting occurrences and forwarding them to the COO for review.
  • Technical Skills: Proficient in Microsoft Outlook/Office, experience using computer programs, and ability to type 45 WPM.
Requirements
  • Education: Bachelor's degree in Healthcare Management or similar field preferred.
  • Experience: Minimum of three (3) years of direct healthcare management experience required.
  • Language Ability: Ability to read, interpret, and write routine reports and correspondence.
  • Math Ability: Ability to add, subtract, multiply, and divide on all units of measure.
  • Reasoning Ability: Ability to apply common sense understanding to carry out instructions and deal with problems involving several concrete variables.
Work Environment

The position works in a climate-controlled office environment with little or no potential interference from elements or sound.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.